Category Archive: Organizing Tips

How to Make Sure Your Business Trip Stays on Schedule

~by Eileen O’Shanassy~

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When traveling for business, you probably like to have a little bit of fun on top of all the work you have to do. However, your top priority is probably making sure you stay on schedule. Luckily, following these tips can help you do just that.

Be Realistic When Making Your Itinerary

First and foremost, you should understand that you aren’t going to be able to stay on schedule if you set up an impossible itinerary. It is very important to be realistic when making an itinerary for your upcoming business trip. Leave room for things like flight delays, and think about things like jet lag. Additionally, do your research about your transportation options, and make sure you give yourself enough time to get from place to place. By setting up a realistic itinerary in the first place, you can ensure you are setting yourself up for success, not failure.

business trip stays on schedule

Choose the Right Accommodations

When choosing accommodations for your trip, make sure you choose the right ones. Even though it might seem smart to choose a hotel that is slightly out of the way so you can cut down on the cost of your accommodations, doing so might make it more difficult for you to stick to your schedule throughout your trip. Stay in places that will also provide all the amenities you might need, like wi-fi and free parking.

business trip stays on scheduleBe Early

It’s never a good idea to “cut it close” schedule-wise, especially on a business trip to an unfamiliar place. If you don’t give yourself enough time, you might find it takes longer to get from place to place than you originally thought, or you might get lost along the way. Try to be early as much as possible on your appointments so that you give yourself a bit of time to handle anything that might come your way. At worst, this will give you a little more time to relax and enjoy your surroundings.

Stay Organized

Staying organized is key to ensuring you stick to your schedule while on your trip. Consider using customized gear shipping cases to keep up with travel documents, products you’ll be showing, and important business paperwork. Then, you can make sure you have everything you need close at hand at all times.

When traveling for business, it is very important to make sure you stay on schedule. Following these tips should help you do so, allowing you to enjoy a truly successful trip for your business-related needs.


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Eileen O'ShanassyMeet the Author: Eileen O’Shanassy

Eileen O’Shanassy is a freelance writer and blogger based out of Flagstaff, AZ. She writes on a variety of topics and loves to research and write. She enjoys baking, biking and kayaking. Check her out on Twitter @eileenoshanassy.


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Business Trip: 4 Ideas to Make Yours More Comfortable

~by Rachelle Wilber~

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business tripIf you have to travel for business, there are certain things that you can do to make your trip more comfortable. Just because it’s a business trip doesn’t mean that you should have to sacrifice a lot of comforts or a sense of enjoyment.

Here are a few of the best ways to enhance your business travels.

Save Time Going Through Airport Security Lines

Airport security lines are often long and disorganized, and this can create another burden while you’re trying to travel for business. One of the best ways to avoid these lines is to sign up for a TSA pre-check membership, which will allow you to go through a separate security checkpoint. You won’t have to wait in a long line or worry about removing your shoes, jacket or laptop from its bag at this security check. For a nominal fee, your pre-check authorization may be valid for up to five years and can prove to be a smart investment if you travel for business frequently. If you do end up having to go through one of the standard security lines, try to find a line that doesn’t have a lot of families with small children or people with oversized luggage.

Bring the Right Electronic Accessories

business tripYou’ll likely be using your laptop and other mobile electronic devices while conducting your business, so it’s important to bring along the important accessories. High-capacity external batteries and micro-USB chargers can help you keep your electronics powered at all times. You may also want to invest in a power converter and streaming stick for additional convenience. There are even electronic accessories on the market that allow you to keep track of any luggage pieces that you have checked for a flight.

Choose to Rent an Apartment or a Home

Instead of staying in a hotel, you can try renting a vacation home or an apartment for the duration of your business trip, if your budget allows. Staying in a house or an apartment will allow you to enjoy the comforts of home and a more personal experience. Plus, you’ll be likelier to stay in a quieter environment where you can accomplish more work-related tasks.

Take Time for Sightseeing

Even though you’ll want to focus mostly on business, you should still take a little time to go sightseeing while on your trip. This will give you the chance to learn more about the local culture and help you get recharged, which can make you more productive when it’s time to return to working. Carving out just an hour from your day, if possible, from your business activities can make your business trip a more comfortable and enjoyable experience.

You should still put forth the time and effort to make your business travels as comfortable as possible. Doing so may actually help you stay on task and may just make you look forward to your next trip.


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Rachelle WilberMeet the Author: Rachelle Wilber

Rachelle Wilber is a freelance writer living in the San Diego, California area. She graduated from San Diego State University with her Bachelor’s Degree in Journalism and Media Studies. She tries to find an interest in all topics and themes, which prompts her writing. When she isn’t on her porch writing in the sun, you can find her shopping, at the beach, or at the gym.

Follow Rachelle here:


Permanent link to this article: http://www.leadershipgirl.com/business-trip-ideas-make-more-comfortable/

10 Powerful Tools for Managing Your Online Business

~by Haley Lynn Gray~

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There are a ton of great tools out there to manage your online business. Finding the right ones can be a great exercise in fun — and frustration. There are so many new products and tools coming out every week; the hardest thing is not jumping from one tool to the next as shiny object syndrome hits.

There will always be great new tools coming out, but these are some we use in our business that we find very helpful.

1. Ontraport.  We use Ontraport for a lot of functions in our business. We use it to manage our email list, opt-ins, email autoresponders, affiliate programs, online course delivery, auto-billing, and more. It’s not the least expensive tool out there for managing your emails, but it is quite possibly the best kept secret. It is insanely powerful, and it offers a ton of value for the price. If you are looking at creating landing pages, opt-ins, emails, affiliate programs, and any of those types of programs, Ontraport is rock-solid.

Ontraport can even be integrated with your website to manage your pop-ups on your website. That means all of your opt-ins and pop-ups on the website can be managed from Ontraport, and your management of your business becomes much simpler.

2. Social Quant.  I use Social Quant heavily to help manage my Twitter accounts. It is one of the reasons that I’ve been able to add 16,000 new followers to my Twitter account in one year. The tool searches for people who match keywords you specify. It then follows them. If they follow you back, then they are active users and Social Quant keeps them. If they don’t follow you back in a few days, it releases them and moves onto another round. The cool thing is that Social Quant is helping me connect with legitimate businesses and helping me get in front of people without me having to do all of the legwork myself.

managing your online business3. Crowdfire.  Crowdfire allows you to message people who have followed you on Twitter and ask them to read a post on your blog or get your free download. Yes, it’s corny. Some people hate these types of auto-message tools, but the reality is that they do work, and they work really well. Most people only have about 200 followers on Twitter, so those of us in the business get a lot more messages than your average bear.  

4. MeetEdgar.  What I love about MeetEdgar is that it is super, super simple to use, and it allows me to reuse content on social media. That is especially powerful on Twitter, as the half-life of a tweet is just a few minutes. By being able to reuse the content we have created and sourced, we are able to make our work go much farther. It means I’m able to post around 60X/day on Twitter and increase my reach while growing my following. I can also pull in content from other blogs and sources so that I have more depth with the content I’m posting. That means better results too. The only downsides are the cost, at over $60 a month, and the fact that MeetEdgar doesn’t support every platform.

5. Buffer.  I love Buffer because it’s super inexpensive and allows me to manage a ton of accounts for my clients. I can even re-buffer the posts and add those to the queue. It doesn’t allow for automatic reuse of posts, like MeetEdgar, but it does allow me to manually re-add items back into the queue. It supports nearly every platform out there, including Pinterest, Instagram, Google Plus, Facebook, Facebook Groups, LinkedIn, LinkedIn Business Pages, and Twitter. They keep adding new features, and it is a tremendous tool for helping manage your business.

6. Google Docs.  I love Google Docs for managing non-confidential documents. That means that my assistant and I can pass information back and forth and keep it in a central repository. Since it allows multiple people to edit a document at the same time, and you don’t end up with versioning issues, it can be a fantastic tool for collaborations. 

7. Microsoft Office 365.  The cool thing about this is that you can buy one license, and install Microsoft Office on up to 6 machines. If you have kids and other family members, you can get your docs on pretty much everyone’s machines. If you have a very small company, this works too. Since Office is one of the de-facto standards for managing a business, this is a great way to get valuable software for everyone.

8. Acuity.  Acuity allows me to manage my calendar — and it integrates with Google calendars. I can take payments for individual sessions or for classes, and they recently added the ability to accept recurring payments. You can block off your available times, with or without buffers. Then you can give people a link to your calendar so they can schedule a time that works for both of you. This avoids the back and forth that frequently occurs.

9. Canva.  If you want to create fun graphics for your social media, website, etc, one of the easiest ways to do it is through Canva. They offer a TON of free options for graphics, fonts, illustrations, and more to help you get your point across for your business. I use them to create hundreds of memes. I also use them to create custom graphics for my clients.

10. Dropbox.  I love using Dropbox for storing pictures that I can then share with clients and access from multiple computers. I like how it shows up as a folder on my computer and is super easy to use. You get one free Gigabyte of storage for each new person you bring in. It’s fairly inexpensive to use and works well for your business.

There are hundreds of great tools and apps out there that can help you with your business. Choosing the tools that make the most sense for you can be the hardest part. That, and not jumping from one platform to the next all the time.


Have you been using Google as your business consultant?

Are you ready to start working with an expert in business instead?

Schedule a consult with me today.


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Meet the Author: Haley Lynn Gray

Haley Lynn GrayHaley helps female entrepreneurs create a strategy plan for their businesses – so they can make enough money to spend quality time with their family, pay for their children’s dance lessons, pay bills – and not worry about where the next client is coming from.

Haley is a serial entrepreneur and founder of Leadership Girl. She helps other entrepreneurs build their businesses by sharing the benefits of her business education and experience through Business Coaching.

Whether you want to get a new business off the ground or expand an existing business, Haley can assist you.

Connect with Haley:


Permanent link to this article: http://www.leadershipgirl.com/powerful-tools-managing-your-online-business/

4 Essential Mobile Apps for a Successful Business

~by Kara Masterson~

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Rapid advancement in mobile technology has seen mobile app developers go into a craze to churn out app after app. In fact, there is a mobile app for almost any task that comes to your mind. The portability and processing power of mobile devices make them the most popular devices among business people today. There are thousands of mobile apps out there, and every company may need different apps depending on its needs.

mobile apps

1. Evernote

You no longer need a pen and paper to take your notes today if you have a smartphone or tablet. Writing on paper may be a tedious activity, not forgetting the mishaps that can easily take place: accidental tears, defacing or loss of paper notes. With a smartphone or tablet, all you need is Evernote to help you put down and organize your notes in a manner you like. The mobile app allows you to format your text or add a voice recording to make it more personal. You can send quick notes to your suppliers and customers, as well as take minutes during meetings and store them in your mobile device for future reference. If you are still in love with handwritten notes, never worry because Evernote can let you create an ink note that resembles your handwriting.

2. Google Maps

The olden days of having to spend hours on end trying to locate a place a particular area are over. Most mobile devices come preinstalled with Google Maps. If not, just hit the AppStore and download some. Every business needs this app to locate their suppliers and customers’ premises from their mobile devices. If internet connection is going to be a problem, just download several maps to your device and you can use them even when you are offline. Unlike the traditional paper maps, Google Maps are easy to use and quite convenient. They avail various options, such as search, tagging and history. Besides, you don’t need to be an IT expert to use them.

3. Apple Pay

mobile appsMaking and receiving payments is an integral part of every business. Conventional methods, such as banking, can get a little challenging, especially if you have limited time on your hands. Thankfully, Apple has introduced a faster solution by integrating an NFC chip on its iPhone 6 devices. Just add security information in the form of a biometric feature, and you are ready to go. Apple Pay can run smoothly because Apple partners with various payment services to make the transfer of funds possible via its mobile devices. You will access your MasterCard or Visa on your device, making it possible to receive and send money.

4. GoToMeeting

Every business needs a reliable communication mobile app to remain on its feet. This is especially the case for busy organizations that need to keep in touch with both its clients and workforce to ensure maximum uptime for its services. Keeping in touch can be quite a challenge especially when you have a large number of people to pass messages to and you are always on the move. The GoToMeeting app is essential because it allows you to dial in with only one click. You may also want to check out its updated version which is not only faster but also quite reliable.

Thousands of apps are out there to make your work as a business person quite easy. For making and receiving payments, use Apple pay, while Evernote will do well for keeping and maintaining your notes. Connect with your staff and clients through GoToMeeting and use Google Maps to locate any place on the globe. These mobile apps will make your work enjoyable and very efficient and convenient.


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Kara MastersonMeet the Author: Kara Masterson

Kara Masterson is a freelance writer from West Jordan, Utah. She graduated from the University of Utah and enjoys writing and spending time with her dog, Max.


Permanent link to this article: http://www.leadershipgirl.com/essential-mobile-apps-successful-business/

Here’s How You do Business Travel Smart and in Style

~by Emma Lawson~

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Business travel is somewhat of a mixed bag. On the one hand, you are not crammed into a stuffy office every day and you get to see the world. Unfortunately, business travel can also be quite stressful and even bad for your health. If you happen to be one of those ladies who are always on the go for business reasons, here are a few tips on how to get the most out of your journeys without experiencing the bad stuff.

Luggage and Clothes

business travelThe perfect piece of luggage is the first and the foremost thing to take care of if you wish to travel in style. For some business women, this means going all out on style, while for others it is all about the sturdiness. Some powerful women prefer the lightest suitcase they can find. It all depends on what you need. For example, if you do air travel a lot, maybe you can pack all your belongings in something that goes in the overhead compartment. If you are traveling by car most of the time, then it really doesn’t matter.

When it comes to clothes, minimalism is definitely the way to go. Bring your business clothes and the obligatory backup, perhaps something for the evening and a traveling outfit. That’s it. Do not go packing five pairs of shoes or half a dozen evening gowns. You do not need them. Being stylish in business travel is being efficient.

Your Powerful Style Necessities

Traveling as a businesswoman is definitely more difficult than as a businessman because the pressure is greater when it comes to your looks. This means packing your makeup and, what is perhaps even more important, all the things that make your hair beautiful. You can always replenish your makeup collection on the go, but it is not like you will be spending hundreds on another hair curler or a dryer. And do not be fooled, you will not be getting anything useful in a hotel.

Travel Smart

business travelThe smart we are talking about here is using technology. These days, you would have to be insane to try and do business travel without taking advantage of the different kinds of technology. For one, you will want to ensure you get the best possible deals on the flights and that you check in online so as to cut the queueing time at the airport.

Also, thanks to different review websites, you can avoid disgusting hotels and restaurants where you will be throwing away your money on subpar service. Nowadays, a savvy businesswoman can wine and dine like a boss thanks to these review websites.

When it comes to your expenses, you might want to install one of the expenses apps which you can use to scan all of your bills instead of keeping them all with you. This way you can also make sure that your superiors are on top of everything.

Stay Safe and Zen

When traveling for business, or any other reason for that matter, it is essential that you stay safe. Learn about the city you are visiting, about the bad parts of town and all the places that you can enjoy without fearing for your safety. When you check in, make sure that no one hears what room you are in and make sure you lock your door in the hotel.

Besides staying safe, you will also want to adopt a Zen state of mind. Things can go wrong on business trips, but make sure not to let them ruin your travels. More importantly, do not allow these travel issues to come in the way of you doing your job when on the road. In the end, that is what it’s all about. Getting the job done.


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Emma LawsonMeet the Author: Emma Lawson

Emma Lawson is an online editor and a mum to two boys. She is passionate about writing and sharing her inspirational words to the world. Emma is an enthusiastic traveler, enjoying the time given. You can follow her work at High Style Life or at her Twitter account. 


Permanent link to this article: http://www.leadershipgirl.com/how-you-business-travel-smart-style/

4 Ways Online Storage Can Save Businesses Time & Money

~by Ivan Dimitrov~

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Asking about cloud is likely to lead to a conversation about the weather. But, if you’re a woman who is responsible for running a business, the cloud better prompt thoughts that span far beyond pretty, white and fluffy shapes of unicorns.

It’s essential to be informed about how the cloud can speed up efficiency in your business, all while lowering costs — otherwise you may just see some rain in your future.

online storage - cloud computing

Taking the “Gray” out of the Cloud

The term “cloud” is a common term in business. But, it’s one of those terms that people hear and then just move on. You know the one concept that you pretend to understand but can’t quite figure out — yeah that’s the cloud to most people. So here’s some clarification.

The concept of cloud computing has actually been around for some time. In fact, it originated in the 1960’s. A man by the name of Joseph Carl Robnett Licklider was working to find a way to connect people and data from anywhere at anytime. Licklider’s theories were certainly before his time. However, many major technology companies built upon Licklider’s theories, and together the concept of the cloud emerged. 

The Evolution of the Cloud

Amazon is credited with opening up the cloud to small businesses. In 2006, it launched Amazon Web Services — a program for small business owners to harness the power of the web without spending money on hiring a team of tech gurus to maintain a storage infrastructure. In brief, small businesses could use Amazon’s infrastructure, security and storage for all of their digital needs. 

Companies of all shapes and sizes used Amazon’s white label web services to help them establish a digital presence. Here are just a few:

  • Expedia
  • Comcast
  • Kelloggs
  • Airbnb
  • Spotify

online storage

Why do you Need the Cloud?

Simply put, the cloud is a metaphor for the Internet with storage benefits. When you opt to use a cloud service to help your business, you’re literally storing all of your business’s files on a server, which allows your files to float around in cyber space. The thought of all of your business’s information floating around online may seem scary, but rest assured, it’s not. It’s actually beneficial in many ways.

Here are four ways online storage can save your business time and money.

1. Accessibility

First of all, with cloud storage you can access your files from anywhere. Gone are the days of cluttering up your computer’s hard drive with those pesky files you need. Forget about thumb drives that spread computer viruses faster than too much wine at a club on a Saturday night. A cloud service for your business keeps your files safe and secure and accessible from anywhere that has an internet connection.

2. Usability

You can easily create cloud storage folders on your computer. So, there’s no need to go online and upload files to remote servers. You can use the same process you use to save files on your computer to save on the cloud. So you don’t have to change anything except what folder you save to.

online storageWith a cloud storage service, you can share files with your co-workers. You don’t need to complete something, email it to someone to change, and then have it emailed back. The email train can simply migrate to the cloud. By sharing one file, everyone involved in completing the job has access to the same document, and changes are saved in one place. It simplifies everything.

3. Loss Prevention

Cloud servers are backed up nightly. And you can revert your files to previous versions. So you will never lose your work again. 

4. Cost

The biggest benefit of cloud storage is cost. You can completely eliminate the need to purchase expensive hardware to store data. With little hardware, there’s little need for the cost associated with maintaining and updating. That means less expensive tech people on the payroll.

Conclusion

When you’re looking for the right cloud service provider, look at the results of speed tests to see which service has the fastest and most efficient options. Also, make sure your files are encrypted so that any and all sensitive information is protected. 

Remember, a woman in charge needs to have the right tools to make decisions. With a cloud storage service, you’re setting yourself up to ensure you have all the necessary information you need at your finger tips — at all times. Never get caught off guard again, and if you do, look to the cloud for answers.


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Ivan DimitrovMeet the Author: Ivan Dimitrov

Ivan Dimitrov is a programmer with a passion for technology. He enjoys blogging about actionable life and business hacks to help people live and operate more efficiently.


Permanent link to this article: http://www.leadershipgirl.com/online-storage-save-businesses-time-money/

8 Ways Office Furniture Can Improve Productivity

~by Adam Robertson~

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The link between quality office furniture and productivity is an interesting topic of study. Research shows that employees spend 15% more time in offices with windows than in windowless suites. It’s also shown that having a screen around could raise productivity by up to 50%. On average, employees spend up to 4.3 hours a week looking for documents, which presents us with just how critical it is to have the most appropriate and best quality office furniture. Office furniture covers seating, lying, entertainment, tables, storage, and sets.

How Can Office Furniture Improve Productivity?

1. It Provides Comfort

The appropriate office furniture can add a lot of comfort to a worker’s environment. Spacious tables and comfortable ergonomic office chairs with back rests, good cushion and appropriate adjustments are very critical. Make sure the furniture is top quality and durable. Creaking tables, breaking chairs and weak storage spaces are both a security risk and a hazard to workers in the office. Given that employees spend about 40-60 hours a week in the office, and sometimes up to 100, comfort is very crucial for long-term health.

2. It Facilitates Storage

In a typical office, there are lots of files, memos, tapes, and other types of items generated that need to be stored. Quality furniture should guarantee spaces where items can be properly stored. Both hardware and software infrastructure for storage has to be a central part of an office’s furniture design. Poor storage leads to damaged, lost or stolen items in the office. It also translates to lots of time wasted trying to trace files. Lockers, cabinets, safes, and shelves are some of the essential furniture items for storage.

office furniture productivity3. It Demarcates Zones

Furniture can also be used to delineate zones in an office. You can use furniture arrangements to designate spaces for meetings, departments, units, as well as professional space versus leisure area. Delineating spaces for different functions, teams, activities and items make the office neat, accessible and homey for the occupants. Simple furniture tricks can achieve such incredible designation in a way that the overall room is well utilized. Correctly placed furniture with signage eliminates the need for costly walls or prefabs.

4. Facilitates Movement

Poorly placed furniture constitutes one of the many hazards in typical modern office settings. That’s why it’s not enough to have quality furniture. They also have to be arranged in such a way that they facilitate movement from one point to another. Properly placed furniture ensures that meeting spaces are sound proofed and that storage areas are sufficient and accessible. Workplace injuries resulting from cluttered furniture runs into millions of dollars every year around the country. Ease of movement, in turn, translates to efficiency, safety, cooperation, and increased productivity.

5. It Gives the Office Personality

The personality or look and feel of an office are among the first things anyone notices when they enter an office. That’s why ambience is such a critical part of office settings. Good quality and well-fitted furniture add life and vigor to an office. It’s not enough to have durable furniture.

Make sure the color scheme, design and fittings match and complement each other. Different types and styles of furniture create different feelings and perceptions about an office space. Overall, office furniture is more than mere utility, it is also an art.

6. Creates Personal Space

Good office furniture creates both professional and personal spaces within an office setting. Simple techniques like seating arrangement, placement of lockers, water dispensers, and stationery go a long way in designating private areas. Even in an open office setting, it’s still possible to draw up personal spaces and ensure that no one feels like their privacy and personal space has been violated. This begins by allocating specific furniture to particular persons, teams, units, or departments. The allocation ensures responsibility, privacy and a sense of ownership among the workers.

7. Controlling Lighting

When designating where to place furniture, you also have to think about lighting. A safe office setting is one that makes use of as much natural lighting as possible. Therefore, choosing office furniture means considering their color and effect on light. Lockers mounted close to windows, thick sheers and dark colored furniture might dull the mood in the office. On the other hand, brightly lit furniture might be useful, but only to some extent. Shouting colors can begin to induce headaches and irritation among co-workers.

8. Improves Communication

The biggest currency in any office setting is information. That’s why the office furniture should be designated in such a way that it promotes communication and cooperation. The furniture influences meetings, hierarchy, workflow, and record keeping. It also impacts confidentiality and a sense of safety among workers. The arrangement, quality and designation of furniture should be geared towards creating a design for free flowing information. For example, correctly designated entertainment areas and well-stocked kitchens make it easier for workers to interact in a non-office setting. This, in turn, influences relations, social cohesion and natural flow of power, which impact productivity.


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Adam Robertson - AllardMeet the Author: Adam Robertson

Adam Robertson is a professional in the office furnishings industry. He works for Allard Office Furniture, an office furniture company which has 18 years of shared experience in office desks, chairs, supplies and accessories.


Permanent link to this article: http://www.leadershipgirl.com/office-furniture-can-improve-productivity/

How to Improve Business Productivity With Better Organization

~by Kara Masterson~

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In today’s workplace, it is essential to always be productive. Nowadays we live in a fast-paced world and everyone wants everything now. That means that there will be high expectations of immediate response within your business from your clients. That is just one reason why you need to make sure that you and your employees are always as productive as possible.

With an array of distractions facing workers, productivity often falls by the wayside. So organizations are continuously looking for ways to improve productivity and eliminate distractions. One of the best ways to do this is to first figure out the cause of the distractions. Once you know where the problem is coming from, you’ll have a better idea how to fix it.

While there are numerous ways to fix these kinds of problems, here are some of the most effective ways currently in use to improve business productivity.

Stick to a Schedule

One of the biggest problems facing businesses today is creating a regular schedule and sticking to it. With all of your spontaneous meetings and sudden emergencies it can seem almost impossible to stick to any type of schedule. However, sticking to a solid schedule each day can help keep you as productive as possible without distractions.

In many organizations, some of the biggest detriments are meetings. While a necessary part of most companies, all it takes is one meeting running too long to throw off the rest of the workday for all of your employees. To keep this from happening, be sure to stick to an agenda so employees can meet pressing deadlines. As far as last minute or unplanned meetings go, try to schedule them in instead of allowing them to happen spontaneously. That way you can make sure that you plan time for them without allowing them to take time away from your other work.

Take Advantage of Technology

If you want to be more productive and save time during the workday, try using a variety of technology tools that are available in most offices. For example, using Skype for video conferencing and calendar planning tools to align schedules with co-workers can help you get a lot more work done each day. For workers who are enrolled in an online MBA degree program, learning how to implement these and other technology tools into their day-to-day routine can lead to much better overall productivity. These days it seems there is a helpful app or tool for just about everything you could need. All you have to do is a little bit of research to find the best tool for your needs.

improve business productivity

Eliminate Social Media

While it’s always fun to look on Facebook and Twitter to see what your friends and family have been doing, chances are it’s also keeping you from getting your work done. To solve this problem, more and more companies and organizations are banning employees from social media sites during the workday.

If you happen to work for a company that has not banned social media from the office, be sure to limit yourself to looking at it only during authorized breaks to ensure that you get your work done. If you find yourself regularly being distracted by your phone, it may be a good idea to put it away while you are working. You may even want to put it in a desk drawer or on the other side of your office. You can leave the sound on in case of an emergency, but having your phone regularly in an area that you don’t have easy access to can help get rid of some of the temptation. Even if you regularly listen to music during work, you can still set your phone aside in an area that is less accessible. Then instead of listening to music on your phone, plug your headphones into your computer. That way you can still enjoy your tunes, but without the distractions that come with your phone.

Learn To Say No

While many workers think that they increase their productivity by doing as many tasks as possible, they may actually be significantly decreasing productivity. By never turning down an assignment, workers may get in over their heads and stress themselves out. That can cause them to be frantic and end up doing a less than stellar job on most all of their assignments.

By learning to decline a project now and then, you can increase your productivity because you will be able to have a clearer mind and better focus on what you have to do. You definitely need to make sure that you aren’t overwhelming yourself at work so that you can get as much done as possible every single day. When you aren’t overwhelmed, you can better plan out your days and set a schedule to stick with. Take the time to put all of your assignments in a planner in advance and schedule out when you plan to work on them. That way you can make sure you get all of your work done without having to cram it all in at the last minute. When you plan out day by day when you are going to work on a task, you can ease stress and make your time effective and efficient.

Overall, by following these tips, organizations big and small can help the workday go much smoother and faster for everyone. When you focus your business on being as effective and efficient as possible, you can help put out a great product fast. That is definitely something that people look for in a new business. If you make productivity a priority in your workplace, your clients will definitely see it. Whether it’s resisting the urge to look at Facebook or wrapping up a meeting on time, these tips are sure to make any workday much easier and more efficient.


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Kara MastersonMeet the Author: Kara Masterson

Kara Masterson is a freelance writer from West Jordan, Utah. She graduated from the University of Utah and enjoys writing and spending time with her dog, Max.


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