10 Best Tips to Choose the Right Employees for Your Small Business

August 25, 2021

10 Best Tips to Choose the Right Employees for Your Small Business 1

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Employees are the main force that makes a business run. From production to customer service, they play essential roles that impact the success and growth of any company. Therefore, many companies invest a load of effort and resources in hiring the right people.

 

For a growing small business, it’s crucial to hire capable and reliable people from the get-go to start on the right foot. That said, how does one choose the right employees? Here are ten tips for an effective hiring process:

 

Define Your Company Culture and Goals

Before you start hiring, you must be clear about what type of employees your company needs. If you want to maintain a flexible environment, for example, then you need candidates with flexible personalities and open mindsets. If you want to have a more strict work environment, your ideal candidate would be someone who can follow the established rules and regulations.

In addition, it’s essential to set your company goals. These goals need to be specific and ambitious and act as an incentive to keep your staff motivated. As an example, if your goal is to double the amount of revenue in three years, then you need employees who will want to achieve that goal and work hard toward it.

Formulate a Detailed Job Description

Job descriptions are essential when hiring. They serve as a tool to accurately measure applicants who have the abilities and skills that will benefit your business. By including specific information, you can determine if the candidate will fit in with your company culture and goals.

A good job description provides basic information about the candidate’s skills, experience, and motivation. For instance, you may want to list the job title, summary, and specific responsibilities. You may also want to include the working conditions, salary range, how candidates can apply, and a contact person.

Establish Clear Responsibilities and Accountability

Once you have created the job description, the next step is determining if the position will require any special skills or tasks. Defining responsibilities and accountability of employees will help avoid confusion over job duties and help you get rid of potential problems in the long run. You need to be specific about tasks, so there is no room for ambiguity or misunderstandings once an employee starts working. 

Once you determine the exact responsibilities of the position, it’s time to define truthfully how much work will be involved. At this point, you should also factor in all of the job-related responsibilities (e.g., time spent on preparation and on completing tasks). You may also include duties like budgeting, handling products and inventory management, and dealing with customers if the position calls for these things.

Get All the Necessary Documents in Order

Before kickstarting the hiring process, make sure you have all the forms that a new hire will need to fill out before they get started. In Canada, employers need to prepare new-hire paperwork, including TD1 forms, Personal Tax Credits Return, and new employee’s Social Insurance Number.

Many companies also ask new hires to sign legally binding contracts, such as a non-disclosure agreement, job offer, and employment contract. Once you have everything organized, read through everything to make sure that you have not overlooked something. If there are any errors, you should fix them before the new hire starts work. For legal documents, it’s best to have them looked at by a professional who knows the law to ensure everything is legal. 

Determine Your Target Hiring Rate

The number of employees is one of the biggest expenses for most companies. Therefore, it’s important to determine how many employees you need before hiring them, especially for small businesses. You should only hire candidates suitable for the current work demand and have a high likelihood of success. 

Choose Your Hiring Process

Hiring is only half the job. Once you’re done hiring, it’s time to screen and assess candidates. You can use a comprehensive questionnaire or just a few simple questions to determine your candidates’ suitability for an interview. This is how you can find out if they are motivated enough to work hard during a workday and enthusiastic about the company goals. 

Ask your candidates to present a copy of their resumes. This will allow you to check whether they have the qualifications for the job. In addition, you can ask them if they have any questions regarding the interview process or job roles. This will give you a glimpse of what kind of employees they are and how receptive they are to feedback. 

Once you’ve conducted a thorough interview, you can use personality tests to help you figure out how suitable they are for the job and the company culture. Finalize your decision by checking their references and conducting interviews with their previous colleagues. You can also ask for a trial period so you can see how they work under pressure.

10 Best Tips to Choose the Right Employees for Your Small Business 2

Photo by Sora Shimazaki from Pexels

 

Conduct a Background Check

 

It’s vital to hire people who will not bring any trouble your way. While a lot of candidates will disclose their criminal records, some may lie about them. To avoid any lawsuits or risks, do a thorough background check. You can ask for all the information in advance and present it to candidates before doing the interview or hire a third-party background checker. However, before looking into a candidate’s background, make sure that you have their written consent to go through this process. 

In addition, you can ask them if they have ever been in court or whether they’ve had cases against them in the past few months. You can also ask about their health status, for example, whether they are suffering from any allergies or long-term medical problems.

Look Beyond Their CV

It’s crucial to hire employees who can work independently and don’t need constant supervision. When choosing, you should evaluate how candidates interact with the team and assess whether they have the social skills necessary to thrive in your company. You may also want to interview them in pairs or groups to determine how well they work as a team. After conducting interviews, you should also check if they have any passion for your company’s long-term success. Also, assess whether they’re talented enough to manage their workload and goals.

Many times, CVs do not tell the complete picture. A candidate may not have the experience in their CV, but they possess the skillset that perfectly matches the role you’re hiring for. The CV is only a glimpse of an applicant’s professional background; it’s your job to draw out the specifics to determine whether they are an excellent fit for your company.

Create an Effective Onboarding Process

Once you hire employees who are suitable for your company, it’s also important to get them off to a good start. You can achieve this by incorporating a formal onboarding process. This process will not only make them feel welcome but also prepare them for all the changes and challenges that will come their way.

The first step of this process is to introduce new staff members to the company culture, vision, mission, core values, and goals. It’s essential to introduce them to the current team and tell them what kind of people they will work with. You can also tell them about the company’s challenges and how you are working toward your goals.

The second step is to introduce new employees to their tasks by explaining what they need to do daily. Include the roles of their colleagues who are already working at the company so they know whom they need to approach for specific tasks.

The third step is to arrange a team-building activity, which will help them get to know the company culture and their fellow workers. 

Part of the onboarding process is to provide them with information about all the benefits they can enjoy. Make sure new employees know that they can speak up about any problems or complaints if they have any at all. Lastly, you can decide what kind of training you want to give them before starting their daily work. 

Communicate Your Company Value

Once all the steps mentioned are taken care of, explain what kind of work you need done and what they can (and cannot) expect from the job. It’s important to mention that you have a low tolerance for employees who don’t work hard or jeopardize the business. You can explain this in detail during the screening process and, once more, during onboarding.

It’s also imperative that you tell candidates how you and your team are working toward the company goals and why their job is so important. Explain that they are part of something bigger, which will inspire them to put in more effort. Lastly, have a clear recruitment policy, so they know what to expect during and after the hiring process.

 

10 Best Tips to Choose the Right Employees for Your Small Business 3Photo by Pixabay from Pexels

 

Identifying the Right Employee for the Job

 

A company’s success depends on a lot of factors. However, hiring the right employees can undoubtedly lead to a more profitable business. For this reason, you shouldn’t hire anyone unless you’ve figured out exactly what kind of work they will be doing. In addition to that, you should choose highly motivated candidates who are willing to go above and beyond for your business. You’ll also want to hire people who are capable of working with other staff members as well as working independently.

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When it comes to finding the right candidate to fill a job opening, small businesses are at a disadvantage. Small business owners are constantly competing with larger companies over the same talent pool. Therefore, small business owners must find ways to differentiate their business and job openings to attract top-notch talent. Even though small business owners will have limited resources, utilizing the right job posting site can help level the playing field.

Should I Look Through Social Media Accounts of Potential Job Candidates?

Social media is such a prevalent part of everyday life that it can impact jobs. That’s why many employers wonder if it’s a good idea to look through potential candidates’ social media accounts before continuing with the hiring process. There are definite benefits to knowing what someone does online.

How to Know If You Should Hire Freelancers or Employees

When it comes to owning and operating your own business, it can be rather daunting to invest in hiring employees. Bringing in staff is not only a huge investment but a change of “business as usual” for your company. But if you’re starting to feel overwhelmed, then it’s time to think seriously about hiring someone to take some of the load. But should you hire someone in-house, or outsource to a freelancer? Here are some of the things you need to keep in mind for the decision.

Get down to the art of conquering conflict in the workplace – Part 2: Working effectively with others

In this two-part article, we cover some of the common types of conflict situations that arise in the workplace and consider appropriate measures that can be taken to reach a resolution.

Get down to the art of conquering conflict in the workplace – Part 1: When systems, processes and people don’t always align

Conflicts among individuals in the workplace are rife and varied Conflicts among individuals in the workplace are rife and varied and can range from petty arguments such as fighting over who is first to get to use the printer to matters of major mistrust and sometimes...

How to Write your Vision & Mission for Success in your Business

When running your business, it’s so easy to get caught in the day to day and forget about the big stuff, such as your strategic foundation and overall brand. There’s a lot of risk in not defining these things, but when you’ve taken the time to define both your vision and your values, it guides everything in your business.

How Business Leaders Can Save Themselves Time

As a business leader, your time is a valuable but often scarce resource. Running a business is a challenge, and time is money. And while you can’t buy more time, you can make the most of the time you have. Read on to learn some essential hacks that will help free you up for more important business leadership tasks.

Tips for Improving Workplace Culture for Women

From Wall Street to Silicon Valley, many HR management and team leaders are making an effort to improve workplace culture for women. But as they strive to dispel the “old boys’ club” environments of the past, many are realizing the task is more involved than simply hiring more women

Lady Boss Lessons

I’m sure you’ve noticed the rise of the Lady Boss in your life. SO many women are becoming empowered and becoming leaders in our country. Here are a few great role models to go by.

Prioritization: The Secret Leaders Use to Get Things Done

Prioritization is the key secret ingredient that leaders use to get things done. See some tips that you can utilize today to help prioritize your tasks.

How To Be An Alpha Woman In All Aspects Of Your Life

In this post, we’ll be talking about how you can achieve these changes successfully, and channel your inner alpha. Perhaps you just need a nudge in the right direction or some tangible advice on how to be alpha.

Top Tips for Setting Up an Effective Employee of the Month Program

To be a successful businesswoman you need committed, loyal, engaged, and productive employees who can continually help you take your venture to the next level. A good way to get this done is to thank, acknowledge, and reward your deserving staff through Employee of the Month programs.

Pillars of Solid Company Culture

It may come as somewhat of a surprise, but there are also a number of ways companies can look inwards to help boost sales or other bottom line goals. In plain terms, it means that successful companies value happy employees and a positive company culture as much as brand identity and great product placement.

The Role of Leadership in Facilitating Virtual Team Dynamics

The Role of Leadership in Facilitating Virtual Team Dynamics

Virtual teams are now fundamental pillars in today’s globalized business landscape. Composed of professionals collaborating across diverse geographical locales, these teams leverage digital platforms to bridge distances and synchronize efforts.
With the rising reliance on this model, understanding and optimizing the dynamics of virtual teams has become imperative for organizational success.

Employee Appreciation Tips: 10 Ways to Thank and Praise Top Performers

Employee Appreciation Tips: 10 Ways to Thank and Praise Top Performers

Discover a range of effective strategies to express gratitude and honor the exceptional contributions of your top-performing employees with our comprehensive list of employee appreciation tips. In this article, we delve into ten creative and thoughtful ways to thank and praise your most dedicated team members. From personalized gestures that highlight their unique strengths to fostering a culture of recognition, you’ll find inspiration on how to create a work environment where your top performers feel valued and motivated. Explore innovative approaches to show your appreciation and strengthen the bond between your organization and its outstanding talent.

How to Smooth the Hiring Process at Your Company

How to Smooth the Hiring Process at Your Company

Efficient and effective hiring is crucial for the success of any company. Streamlining the hiring process not only saves time and resources but also helps attract top talent to your organization. We will explore strategies to smooth the hiring process at your company,...

How a Women-Owned Law Firm Can Find Excellent Hires

How a Women-Owned Law Firm Can Find Excellent Hires

To find excellent hires, your women-owned law firm must use varied approaches, prioritizing transparency, inclusivity, and diversity. Design recruitment strategies to attract emerging talents in the legal sector and help build a quality, reliable and empowered workforce. Also, provide comprehensive and competitive benefits for new hires. Use employee referrals and foster a healthy work environment to attract new hires and create a progressive and prosperous work environment.

How to Expand Your Hiring Pool

How to Expand Your Hiring Pool

A diverse workforce can bring fresh perspectives, increased innovation, and a range of skill sets to your business. To create a more dynamic team, consider expanding your hiring pool in unconventional ways.  Hire From Outside Your Industry Hiring employees with...

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Recent Posts

Remember These Expert Tips to Prepare Your Estate

Remember These Expert Tips to Prepare Your Estate

Keep in mind that making estate plans can go a long way towards helping you safeguard your hard-earned money or even a business that you may have. This includes the investment that you’ve spent on ensuring that your home is comfortable and valuable. One of these is safeguarding your home from the likelihood of having flood problems. This is an important detail, especially given the fact that more than 14.6 million homes across America are at a high risk of some kind of flooding problem, according to iProperty Management.

How Entrepreneurs Can Work Through Periods of Stress

How Entrepreneurs Can Work Through Periods of Stress

Entrepreneurship can be an exhilarating journey, but it often comes with its fair share of stress and challenges. The pressure of running a business can sometimes feel overwhelming, and finding effective ways to navigate through periods of stress is crucial for...

Why Entrepreneurs Get Health Goals Wrong

Why Entrepreneurs Get Health Goals Wrong

The life of an entrepreneur is often glamorized, but behind the success stories and Instagrammable moments, there's a grueling reality that can have significant impacts on one's health. Business leaders face unique challenges in balancing work and well-being. We delve...