4 Ways to Secure Your Employees’ Information

Employees' Information

~by Dixie Somers~

Mismanagement and inadequate securing of employees’ information have been a challenge for many employers. In some extreme cases, it has led to lawsuits and loss of vital information. Data and identity theft has grown by more than 650 percent in the past three years. Confidential employee information includes full names, addresses, and social security numbers.

Employers can protect employees’ information through various means discussed below.

Stay on Top of Encryption Practices

As an employer, you should be up to date with the latest encryption technologies and processes. These will help you prevent you prevent cyber crimes. Moreover, you can secure employees’ information from internal attacks by malicious employees. You should always set up a regular schedule to update encryption. It is also advisable to seek advice from an IT professional on online encryption software.

Destroy Unnecessary Hard Drives

You should destroy hard drives once they are no longer needed. This method ensures that sensitive employees’ information does not fall into the wrong hands. You should remember that office equipment like multi-purpose machines and copiers also have hard drives. Therefore, you should always remember to dispose of media containing data before leasing office equipment.

Resetting Passwords

Having a secure password that incorporates symbols and numbers is among the easiest and cheapest ways of protecting employees’ information. Longer and more complex passwords are harder to breach. Moreover, you and your employees should change your password(s) on a regular basis. It is an effective method in cases where your office is accessible to many employees.

Limit Access

Most organizations allow pertinent human resource employees and managers to have access to personnel files. If files get stolen, vital information about employees could be released. In some cases, the thief could use that information to commit fraud, such as opening credit cards in the employee’s names. In the end, the employee’s credit is destroyed without their knowledge. Therefore, file rooms and databases with confidential employee information should be made accessible only to authorized personnel.


Meet the Author: Dixie Somers

Dixie Somers is a freelance writer who loves writing for business, finance, and those with an entrepreneurial spirit. She lives in Arizona with her husband and three beautiful daughters.

Categories

All Categories

Business Operations

Entrepreneur Interviews

Marketing, Networking, & Social Media

Self Care & Personal Development

Working Moms

Business Software and Technology

Entrepreneurship & Small Business

Organizing Tips

Sales

Career Building

Family Businesses

Inspiration

Starting Your Own Business

Work-Life Balance

Communication

Hiring Help

Management & Leadership

Time Management & Priorities

Women in Leadership

Recent Posts

Business Blogging 101: How to Create and Sustain a Successful Blog

Business Blogging 101: How to Create and Sustain a Successful Blog

For businesses, business blogging is becoming a powerful tool to not only attract and engage new customers but also to build brand authority and ultimately grow your brand.
This comprehensive guide will equip you with the essential knowledge and strategies you need to start and succeed in the dynamic world of business blogging.

How to Protect Your Merchandise From Theft

How to Protect Your Merchandise From Theft

Protecting your merchandise from theft is a critical aspect of running a successful business. In a world where security threats are ever-present, safeguarding your inventory is essential. Not only does it protect your bottom line, but it also ensures the safety of...

Experts You Need to Have at Your Business

Experts You Need to Have at Your Business

In the dynamic world of business, having the right team of experts is not just beneficial; it is essential for success and growth. For female leaders who are carving out their paths in business, marketing, or HR, knowing which experts to have on board can make a...

7 Tips for Asserting Yourself as a Woman in a Medical Workplace

7 Tips for Asserting Yourself as a Woman in a Medical Workplace

As a woman in a medical workplace, you have a lot of responsibility, not just to yourself but to other women who will come along after you. Asserting yourself in your workplace and gaining the respect of other employees and leadership is essential to a successful career. You have worked hard to get where you are, you don’t want to lose momentum.

Continue to grow with online leadership training and more. Follow these tips to assert yourself in the medical workplace.