5 Practical Reasons Hiring Virtual Assistants Has Become Mainstream Among Thriving Companies

Virtual Assistant
April 22, 2021
73 / 100

A global productivity study has estimated that office professionals spend an average of 552 hours per year on administrative and repetitive tasks. That’s about 70 workdays, which could have been used for other activities that improve a company’s bottom line.

For the most part, in any business, getting more tasks done is always a top priority. This is why full-time employees need to have an environment where they can be more productive, strategic, and resourceful with their work hours. Hiring a virtual assistant for your business can be a viable solution if you’re looking to save your overhead expenses. Outsourcing can also help businesses grow, as it enables in-house teams to have more time focusing on their companies’ core functions.

By outsourcing a support team, the burden of most (if not all) secondary tasks will be taken off the shoulders of your key players, allowing them to be on top of their game. Customers of your business will also appreciate your efforts in ensuring that a customer support team is available 24/7 to assist them with their needs.

What is a virtual assistant (VA)?

A virtual assistant is a self-employed professional working from a remote location or a home office. Virtual assistants can offer a plethora of services, and they can cater to your company’s needs in ways office-based administrative assistants are unable to. Virtual assistants possess multiple skills, although not all virtual assistants have the same skills and expertise.

Among the everyday office-related tasks that virtual assistants can do are the following:

  • email management
  • basic research
  • bookkeeping
  • schedule tracking
  • expense reporting
  • network management
  • social media management
  • basic follow-ups
  • preparing/formatting presentations
  • lead generation

The list goes on, as many VAs can do practically anything virtually.

Virtual assistants are independent contractors and not regular employees. That means you don’t have to compensate them with insurance benefits. Clients also don’t have the responsibility of providing VAs with office space, work equipment, or supplies.

The number of VAs has been increasing globally. The profession is growing in centralized economies with “fly-in, fly-out” staffing practices. Clients can work with virtual assistants individually or in multi-VA firms to meet their exact needs. They pay for 100% productive work. Virtual assistants commonly work for other small startup businesses, but they can also support busy executives.

How prevalent is the practice of hiring virtual assistants?

Because of their diverse skill sets, virtual assistants are in the market of catering across businesses or industries. There are virtual assistants in almost every company, from small startups to large corporations. Virtual assistants adhere to productivity tips to address various business requirements, making them in demand in the services market.

Still, some companies are hesitant to hire and rely on virtual assistants. Since they work offsite, some companies suspect that virtual assistants can be a security risk and can be complicated to regulate in their work.

Why would a business or an executive need a virtual assistant?

Having learned about the functions, trends, and accomplishments in virtual assistance, it is apparent how beneficial it would be for a growing business or a small team of busy executives to consider employing the services of a virtual assistant.

The following are five excellent reasons that hiring a competent virtual assistant would be helpful to your business:

1. You can enhance productivity, as well as avoid the possibility of burnout.

Some business owners who just started encounter times when work becomes too much, making them wish they could just quit. This happens because such young company owners fill multiple roles to support their fledgling business. They are still trying to do as much as possible because their business is just beginning.

Everyone will need a break every once in a while, no matter how skilled you are at what you do. Investing in virtual assistants will earn you that much-deserved break. This strategy can give you more time and energy to spend on other pursuits as you have someone assisting you in repetitive and consuming tasks.

2. You can earn more and at the same time save money.

Hiring a virtual assistant is like hitting two birds with one stone. Companies will always need resources and prefer to get them at cheaper rates. Despite virtual assistants having a broad skill set, they are relatively more affordable compared to office-based employees. The more competent and experienced your virtual assistant is, the more you earn and save because you get more things done at a lesser cost.

3. You only have to hire virtual assistants as necessary.

Virtual assistants are versatile, and they can be ideal candidates, whether it’s for a temporary or semi-permanent type of project or contract. This setup works in favor of startup companies looking for help with light work and not really in the market for someone to work full-time. There can be a scarcity of part-timers, for this kind of opportunity is usually given to virtual assistants.

Other times, companies experience periods of peak business activity, and virtual assistants are highly suitable for this. You can hire a virtual assistant for hours, weeks, or even months. This kind of flexibility can be tough to find with traditional hiring, but it is what a company sometimes needs.

4. You can make use of their services round the clock.

Gone are the days when business operations heavily rely on their employees to work and deliver within the traditional eight-to-five shift. Customer-centric companies attend to their valued customers at all times of the day and week. Therefore, having a virtual assistant who lives in a different time zone is an excellent strategy to keep the business going and customers well-taken care of.

Outsourcing work to virtual assistants is a massive gain in such a situation because they will maintain regular working hours on their end. At the same time, your employees are unaffected by your customers’ demands after their working hours.

5. You’re already lagging.

Many successful and thriving companies have relied on the services of virtual assistants for years. They have been reaping the advantage of this practice by saving more time and money and spending them in other ventures while getting more work done. This advantage is all due to their ability to assess risk and adapt.

They are ahead in the competition for a reason, and it is for you to learn how they have navigated their business operation by using virtual assistants. You can start by identifying an aspect in your company where a virtual assistant can be valuable. Don’t rush on the decision or else you only risk spending more. There’s also the need to be aware of what qualifications you are exactly looking for in a virtual assistant to fit them in tasks that will improve your business operation.

Key Takeaway

The hiring of virtual assistants by companies large or small has become mainstream for practical and sensible reasons. Intelligent business owners recognize the need for VAs, and it has worked to their advantage. Competent and experienced virtual assistants are capable of managing multiple tasks to help keep your business running smoothly.

Another benefit of hiring virtual assistants is that they are more affordable than expanding your office-based team. You will not be responsible for additional employee-related expenses and taxes as you would with regular employees. You can also use the difference in time zones to your advantage since you can find VAs from different parts of the world. Besides, there are also no strings attached with them as you only hire them as needed.

The bottom line is that virtual assistants make great support for any business to help the operation run more smoothly. With careful consideration, you will reap the many benefits of hiring virtual assistants, such as saving more time and money, which can be invested in other things, while getting more work done.


More Posts:

Product Mistakes You Might Be Making at Your Business

Running a business isn’t easy, and making product-related mistakes can cost your company time and money. From creating products without doing market research to holding excess inventory or failing to file patents, there are numerous pitfalls that you need to be aware...

A Five-Step Guide to Starting a Logistics Company

If you've been considering launching a transportation and logistics company, now is the moment. The transportation and storage sector is very important and profitable. Statistics show that by 2027, the global logistics market would have grown from its 2017 valuation...

How to Reduce Your Tax Burden When Operating a Business

As a business owner, you already have many financial responsibilities. Adding on the burden of taxes can be overwhelming. To reduce any stress, you need to find ways to reduce what you’re spending on taxes.  Start a Retirement Plan  Having a retirement plan in place...

​​How to Prevent Lawsuits From Ruining Your Company

No one wants to deal with the hassle and expense of a lawsuit. Unfortunately, lawsuits can happen to any business, no matter how big or small. The best way to protect your company is to take preventative measures to make sure that you are doing everything possible to...

10 Strategies an Ecommerce Business Needs to Follow to Increase their Customer Base

Online retailers need to drive traffic to their websites to boost sales. It is important to choose the right marketing strategies to drive traffic since not every strategy will work for every business. This article provides an overview of efficient marketing...

Why Digital Menu Boards Are A Game Changer For Restaurants

There are numerous benefits of using digital menu boards in restaurants. The best drive-thru menu boards can be controlled remotely to make updating fast and easy. Convenience is the main focus of drive-thrus. Customers don't need to leave their automobiles to place...

How to Avoid Manufacturing Woes at Your Business

If your business relies on manufactured goods, then you know that there are a lot of potential problems that can occur during the production process. From defective products to missed deadlines, manufacturing woes can cause big headaches for your business.  Here are...

5 Strategies to Build Team Spirit in Your Business

The manner in which we connect and communicate with our staff members can have a considerable influence on their levels of motivation as well as their output. In this article, we explore a variety of psychological and motivational approaches that can inspire teams and...

What Your Business Needs to Make Remote Work Function Well

In the post-pandemic world, the necessity of remote work has become clear to more and more companies. It carries with it unique advantages as well as unique challenges for both employer and employee. Here’s what you need for it to work smoothly. Regular Communication...

How to Attract Executives to Your Company

If you’re trying to quickly expand your company, one of the most difficult steps will be finding experienced and talented executives. You’re going to need to work fast if you want to find the right people. Here are some of your primary tools for attracting the best...

All Categories

Business Operations

Entrepreneur Interviews

Marketing, Networking, & Social Media

Self Care & Personal Development

Working Moms

Business Software and Technology

Entrepreneurship & Small Business

Organizing Tips


Career Building

Family Businesses


Starting Your Own Business

Work-Life Balance


Hiring Help

Management & Leadership

Time Management & Priorities

Women in Leadership

Recent Posts

Soe Tun: The Copy Doctor

Soe Tun: The Copy Doctor

Autistic kid finds out that he’s unemployable and doesn’t enjoy most social settings. Decides to be a pro copywriter as a result.

Annie Anderson – Business Strategist & WordPress Creator

Annie Anderson – Business Strategist & WordPress Creator

Annie Anderson is the owner and digital creator at Midnight Rebel Digital Co. With over 25 years experience in design and development and more than 15 years experience with WordPress, Annie is a great person to have in your corner when it comes to websites, tech, and systems.

How Startups Can Ensure Health and Safety at the Workplace

How Startups Can Ensure Health and Safety at the Workplace

Everyone, including the owners, management, and staff, is responsible for ensuring workplace safety. All parties must take the proper steps so that no one is harmed while working. If you are looking for ways to keep your workplace safe, here are ten tips to help you out.

Product Mistakes You Might Be Making at Your Business

Product Mistakes You Might Be Making at Your Business

Running a business isn’t easy, and making product-related mistakes can cost your company time and money. From creating products without doing market research to holding excess inventory or failing to file patents, there are numerous pitfalls that you need to be aware...

Occupational Hazards That Come With an Office Job

Occupational Hazards That Come With an Office Job

Working in an office can be a great way to make a living, but it also comes with certain risks. Sitting at a desk for long hours and staring at screens can lead to physical ailments that not only cause discomfort but could eventually lead to more serious health...

How to Make Your Social Media Campaigns More Relevant

How to Make Your Social Media Campaigns More Relevant

Social media is a powerful tool for businesses of all sizes. It allows you to connect with customers and followers in a way that was never possible before. However, it's important to make sure your social media campaigns are relevant to your target audience. Here are...