How Secure is Your Business’ Confidential Information?

July 29, 2016
75 / 100

~by Kara Masterson~

Stealing and selling confidential information from business and individuals has become a lucrative trade. Regardless of the size or nature of your company, you can expect someone to try to get the information you have. That is why it is essential for you to act now to safeguard your customer information and trade secrets as well as your financial and payroll details so that you can avoid a damaged reputation and loss of your business.

The following 5 tips will help you get started.

1. Improve Network Security

Information Technology has improved the efficiency of business, but it has also created vulnerabilities that leave companies open to data theft. That is why it is a good idea to implement an organizational information security policy that includes the use of strong passwords, user-level access controls, and firewalls to protect your resources. However, despite your best efforts, you might discover that you need help with your network security. Services such as Stealthbits can enhance your safety by using advanced technology to detect intrusion and quickly shut down compromised accounts.

Shredded Paper2. Enforce Physical Security

Some firms become so obsessed with the security of their digital assets that they forget about physical threats to their information. It is important that you get control over your physical documents by storing them in locked filing cabinets and discarding them using a shredder rather than a trash can. You can also use physical access controls to restrict access to confidential information for employees who need it to do their work. If you routinely have clients or vendors visiting in your office, prevent snooping by establishing strict rules that limit the open display of confidential information on desktops and tables. Overheard meetings and phone conversations can also compromise sensitive information, so make sure they occur only in secure locations.

3. Utilize Employee Training

Many employees might not have a conscious awareness of the damages that can occur as a result of carelessly handling virtual and physical information. Annual training for your existing employees and specialized training for new workers will make your team a powerful defensive front line for your company.

4. Implement Sensible Policies

Employees with access to your business information can take it with them to their next employer, who could use it to steal your customers and destroy your competitive edge. Make sure all your employees have valid signed confidentiality, non-disclosure, and non-compete agreements in place, and that they understand your willingness to act vigorously against infringements.

5. Smart Customer Service

Anyone can call into your company acting as a client or vendor and gain access to confidential information. Make sure to have your staff take reasonable precautions to verify the identities of callers and email correspondents so they don’t inadvertently put valuable information into the wrong hands.

Overall, you should realize that keeping company information confidential requires careful planning and a deliberate effort. The above tips should help you start building a secure work environment where sensitive information stays safe.


Meet the Author: Kara Masterson

Kara Masterson is a freelance writer from West Jordan, Utah. She graduated from the University of Utah and enjoys writing and spending time with her dog, Max.

Categories

More Posts:

The Power of Women-Owned Small Businesses

     Women-owned small businesses are on the rise, and their impact is undeniable. In fact, in 2019 alone, women-owned nearly 12 million businesses that employed nearly 9 million people and generated over $1.9 trillion in revenue. From retail to technology to finance,...

Nyago Michael Emmanuel

We invite many people who can invest in our Akiba Ya umoja community benefit savings and investment group of Uganda to enable us expand our operations in Uganda

Product Mistakes You Might Be Making at Your Business

Running a business isn’t easy, and making product-related mistakes can cost your company time and money. From creating products without doing market research to holding excess inventory or failing to file patents, there are numerous pitfalls that you need to be aware...

How Entrepreneurs Can Stave Off Burnout

Have you been feeling more stressed and exhausted than normal lately? Everyone experiences burnout at some point in their career, and this is even more common with entrepreneurs due to the many responsibilities that they have. Here are a few ways to stave off burnout...

A Five-Step Guide to Starting a Logistics Company

If you've been considering launching a transportation and logistics company, now is the moment. The transportation and storage sector is very important and profitable. Statistics show that by 2027, the global logistics market would have grown from its 2017 valuation...

Strategies and Technology for Female Entrepreneurs

Since entrepreneurship is the foundation of any nation's economy, it is essential to economic development in developed and developing nations. In the last several decades, there has been a significant improvement in the role of women in our society. Women are now...

Role of female entrepreneurs in a changing society

Over the past few decades, there has been a significant increase in female entrepreneurship. More women are choosing to launch their businesses and participate in the world of business creation, one of the rapidly expanding facets of entrepreneurship globally. But in...

How to Reduce Your Tax Burden When Operating a Business

As a business owner, you already have many financial responsibilities. Adding on the burden of taxes can be overwhelming. To reduce any stress, you need to find ways to reduce what you’re spending on taxes.  Start a Retirement Plan  Having a retirement plan in place...

​​How to Prevent Lawsuits From Ruining Your Company

No one wants to deal with the hassle and expense of a lawsuit. Unfortunately, lawsuits can happen to any business, no matter how big or small. The best way to protect your company is to take preventative measures to make sure that you are doing everything possible to...

Explaining the What, Why, and How of Strategic Alliance

A strategic alliance is a business arrangement in which two or more companies come together to form a partnership to pursue a common goal. By teaming up, these companies can leverage each other's strengths and resources to achieve their objectives more quickly and...
Nyago Michael Emmanuel

Nyago Michael Emmanuel

We invite many people who can invest in our Akiba Ya umoja community benefit savings and investment group of Uganda to enable us expand our operations in Uganda

All Categories

Business Operations

Entrepreneur Interviews

Marketing, Networking, & Social Media

Self Care & Personal Development

Working Moms

Business Software and Technology

Entrepreneurship & Small Business

Organizing Tips

Sales

Career Building

Family Businesses

Inspiration

Starting Your Own Business

Work-Life Balance

Communication

Hiring Help

Management & Leadership

Time Management & Priorities

Women in Leadership

Recent Posts

What to Do When Your Vehicle Lease Comes to an End

What to Do When Your Vehicle Lease Comes to an End

As your vehicle lease reaches the end of its term, you are presented with three options: return the car to the dealership, sell the lease or buy it outright. Each choice obviously has benefits and drawbacks that must be weighed before making a decision. In this...

The Power of Women-Owned Small Businesses

The Power of Women-Owned Small Businesses

     Women-owned small businesses are on the rise, and their impact is undeniable. In fact, in 2019 alone, women-owned nearly 12 million businesses that employed nearly 9 million people and generated over $1.9 trillion in revenue. From retail to technology to finance,...

Nyago Michael Emmanuel

Nyago Michael Emmanuel

We invite many people who can invest in our Akiba Ya umoja community benefit savings and investment group of Uganda to enable us expand our operations in Uganda

Soe Tun: The Copy Doctor

Soe Tun: The Copy Doctor

Autistic kid finds out that he’s unemployable and doesn’t enjoy most social settings. Decides to be a pro copywriter as a result.

Annie Anderson – Business Strategist & WordPress Creator

Annie Anderson – Business Strategist & WordPress Creator

Annie Anderson is the owner and digital creator at Midnight Rebel Digital Co. With over 25 years experience in design and development and more than 15 years experience with WordPress, Annie is a great person to have in your corner when it comes to websites, tech, and systems.

How Startups Can Ensure Health and Safety at the Workplace

How Startups Can Ensure Health and Safety at the Workplace

Everyone, including the owners, management, and staff, is responsible for ensuring workplace safety. All parties must take the proper steps so that no one is harmed while working. If you are looking for ways to keep your workplace safe, here are ten tips to help you out.