How to Better Organize Your Business Meetings and Interviews

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April 25, 2018
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A typical business owner’s schedule is full of meetings and interviews. There are meetings with suppliers, coworkers, clients, safety inspectors, employees, and so many more. Some are conducted in person, while others take place virtually. As you go through a normal week, you know how important your daily planner and online calendar are. Knowing these strategies to better organize all these important events can help make your professional life a lot easier.

Prepare for the Interview Beforehand

Prepare for your interviews beforehand to ensure they stay on track and go smoothly. First, decide if an interviewee meets the minimum qualifications for the job. Arrange employment drug testing or background checks if necessary. Some interviewers choose to do a brief, initial interview over the phone. At least one week in advance, type up some questions or test scenarios you want to ask. Overall, be sure you are well prepared for this meeting. You will only waste time if you aren’t ready to be present in the interview.

If you have office space where you’ll hold the meeting, make sure you’ve booked an interview room before. If you work from home, think about using a coworking space for a few hours. You can find apps where you can organize shared work space and get a space for your meetings booked.

Use Organizational Tools

There are many software programs specifically designed for business professionals. You have a variety of accounting, management, and billing software programs to choose from. At the most basic level, use word processors and spreadsheets to type and organize basic information about employees, salaries, etc. During the meeting, take notes using computer tools, which is faster, neater, and more efficient than doing it by hand.

For professionals on the move, there are different organization apps available. One app can help you to manage errands, while another can help you to handle scheduling. You cannot run an entire company on a phone, but you can gain better control over the most important activities.

Hire an Assistant

You may already have an assistant helping with daily company issues. Put someone in charge of tracking the meetings and interviews. This is beneficial for managers who have dozens of events happening in the same week. An assistant helps to call people for the meeting, schedule catering, arrange for transportation, reserve the conference room, and other tasks. They are the designated person to handle all the small stuff that makes a huge difference for busy managers and owners.

Manage a Checklist

Maintain a checklist of important tasks to complete during your meeting. Start by making sure the meeting starts on time. Lateness is one of the most important reasons why many employers or employees have trouble working with each other. Show up on time and cover a wide range of topics that your interviewee should know.

You cannot complete any meeting successfully without proper planning. Start by setting the right times and dates for it to start. Organize all your information using the right apps and software tools. Consider hiring an assistant or second interviewer to help you handle basic administrative tasks. Overall, stay organized to gain the most benefits from your business meetings.

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