How to Make Meetings More Productive in the Workplace

How to Make Meetings More Productive in the Workplace
August 19, 2021

Meetings are an inevitable part of most workplace life, but too often they are a source of giving you the snoozes instead of the information and direction you need to make work more productive. When in charge of a meeting, however, you can impact circumstances so you and your employees get much more out of them. Follow these three rules of thumb on directing a meeting, and you’ll always leave feeling productive!

Keep Them Shorter

The biggest problem work meetings encounter is their tendency to run long. It’s hard to get all the information a presenter needs to give in a short time, and time for comments and questions is rarely taken into account. The best practices for work meetings, however, will tell you that scheduling in an equal amount of time for group discussion and interaction with the amount of time giving information will help employees to feel active and involved in what’s going on. Generally, shorter meetings encourage productivity, and invigorate instead of exhausting those who attend them.

Discuss Problem Solving

Talk about using the time to discuss problem solving in the workplace. A great way to actually make work meetings useful for a business is to make sure they’re a place for problem solving, not just reports. Two heads are always better than one—plus, presenting problems to employees encourages them to practice problem-solving behavior, which will all around improve the workplace. You can use a quality circle to make adjustments to how tasks are performed, or simply divide employees into separate groups according to topics that need problem-solving.

Make an Action Plan

The last and perhaps most important way to use work meetings effectively is to make sure you come away with something to do. Simply hearing information does not mean it is processed, and discussing problems does not mean they will get solved. Using the SMART process of setting goals—that is, making sure they’re specific, measured, achievable, realistic, and time-bound—will go a long way in making your meetings productive. Following up on them in the next meeting is also a great way to make sure plans are becoming reality!

Inevitably, you may still have a boring meeting or two. There is nothing stopping you from making your workplace look forward to coming together in different contexts if they know the meeting will have a clear, helpful purpose. You can be much more productive just by tweaking a few things about your next meeting!

Read this next: How to Take Control of Your Business Identity

Categories

More Posts:

How to Avoid Tax Trouble at Your Business

As a business owner, you know how important it is to stay on top of your finances and taxes. But if you don’t have the knowledge or resources to do it yourself, getting help can be the best way to make sure everything is handled properly.  Here’s an overview of some...

What to Do When Your Vehicle Lease Comes to an End

As your vehicle lease reaches the end of its term, you are presented with three options: return the car to the dealership, sell the lease or buy it outright. Each choice obviously has benefits and drawbacks that must be weighed before making a decision. In this...

The Power of Women-Owned Small Businesses

     Women-owned small businesses are on the rise, and their impact is undeniable. In fact, in 2019 alone, women-owned nearly 12 million businesses that employed nearly 9 million people and generated over $1.9 trillion in revenue. From retail to technology to finance,...

Nyago Michael Emmanuel

We invite many people who can invest in our Akiba Ya umoja community benefit savings and investment group of Uganda to enable us expand our operations in Uganda

How Startups Can Ensure Health and Safety at the Workplace

Everyone, including the owners, management, and staff, is responsible for ensuring workplace safety. All parties must take the proper steps so that no one is harmed while working. If you are looking for ways to keep your workplace safe, here are ten tips to help you out.

Product Mistakes You Might Be Making at Your Business

Running a business isn’t easy, and making product-related mistakes can cost your company time and money. From creating products without doing market research to holding excess inventory or failing to file patents, there are numerous pitfalls that you need to be aware...

Occupational Hazards That Come With an Office Job

Working in an office can be a great way to make a living, but it also comes with certain risks. Sitting at a desk for long hours and staring at screens can lead to physical ailments that not only cause discomfort but could eventually lead to more serious health...

How to Put Safety First at Your Business

As a business owner, it is your responsibility to provide a safe environment for both your employees and your customers. When you take the proper steps, you can prevent accidents, injuries, and even lawsuits. You need to make safety a top priority at your business. ...

How to Start a Cosmetology Business

The best business to start is the business you are passionate about. What better option is there than cosmetology? Although it will certainly be a process getting to the point when you are ready to begin your business officially, it’s important to start with the...

Supplies Your Business Should Donate to Schools

Back-to-school season is upon us, and that means it's time for businesses to start thinking about donating supplies to schools. Donating supplies is a great way to give back to the community, and it can also be a great marketing tool for your business.  Here are a few...
How to Avoid Tax Trouble at Your Business

How to Avoid Tax Trouble at Your Business

As a business owner, you know how important it is to stay on top of your finances and taxes. But if you don’t have the knowledge or resources to do it yourself, getting help can be the best way to make sure everything is handled properly.  Here’s an overview of some...

What to Do When Your Vehicle Lease Comes to an End

What to Do When Your Vehicle Lease Comes to an End

As your vehicle lease reaches the end of its term, you are presented with three options: return the car to the dealership, sell the lease or buy it outright. Each choice obviously has benefits and drawbacks that must be weighed before making a decision. In this...

Nyago Michael Emmanuel

Nyago Michael Emmanuel

We invite many people who can invest in our Akiba Ya umoja community benefit savings and investment group of Uganda to enable us expand our operations in Uganda

How to Put Safety First at Your Business

How to Put Safety First at Your Business

As a business owner, it is your responsibility to provide a safe environment for both your employees and your customers. When you take the proper steps, you can prevent accidents, injuries, and even lawsuits. You need to make safety a top priority at your business. ...

How to Start a Cosmetology Business

How to Start a Cosmetology Business

The best business to start is the business you are passionate about. What better option is there than cosmetology? Although it will certainly be a process getting to the point when you are ready to begin your business officially, it’s important to start with the...

All Categories

Business Operations

Entrepreneur Interviews

Marketing, Networking, & Social Media

Self Care & Personal Development

Working Moms

Business Software and Technology

Entrepreneurship & Small Business

Organizing Tips

Sales

Career Building

Family Businesses

Inspiration

Starting Your Own Business

Work-Life Balance

Communication

Hiring Help

Management & Leadership

Time Management & Priorities

Women in Leadership

Recent Posts

What to Do When Your Vehicle Lease Comes to an End

What to Do When Your Vehicle Lease Comes to an End

As your vehicle lease reaches the end of its term, you are presented with three options: return the car to the dealership, sell the lease or buy it outright. Each choice obviously has benefits and drawbacks that must be weighed before making a decision. In this...

The Power of Women-Owned Small Businesses

The Power of Women-Owned Small Businesses

     Women-owned small businesses are on the rise, and their impact is undeniable. In fact, in 2019 alone, women-owned nearly 12 million businesses that employed nearly 9 million people and generated over $1.9 trillion in revenue. From retail to technology to finance,...

Nyago Michael Emmanuel

Nyago Michael Emmanuel

We invite many people who can invest in our Akiba Ya umoja community benefit savings and investment group of Uganda to enable us expand our operations in Uganda

Soe Tun: The Copy Doctor

Soe Tun: The Copy Doctor

Autistic kid finds out that he’s unemployable and doesn’t enjoy most social settings. Decides to be a pro copywriter as a result.

Annie Anderson – Business Strategist & WordPress Creator

Annie Anderson – Business Strategist & WordPress Creator

Annie Anderson is the owner and digital creator at Midnight Rebel Digital Co. With over 25 years experience in design and development and more than 15 years experience with WordPress, Annie is a great person to have in your corner when it comes to websites, tech, and systems.

How Startups Can Ensure Health and Safety at the Workplace

How Startups Can Ensure Health and Safety at the Workplace

Everyone, including the owners, management, and staff, is responsible for ensuring workplace safety. All parties must take the proper steps so that no one is harmed while working. If you are looking for ways to keep your workplace safe, here are ten tips to help you out.