How to Secure Your Emails In 5 Easy Steps?

Email World Graphic

Keeping emails secure is vitally important since so much of our personal information can be found there. This includes information about our relationships, our work, different websites and services we use, and so much more. Not only that, when someone has access to our email, this also grants them access to any other accounts that may be linked to that email.

Weak email security puts your financial, emotional, and social wellbeing at risk, as well as those close to you from the likes of fraudsters and imposters who could pretend to be you.

To help prevent any of these nightmare scenarios from happening to you, I have outlined five easy steps you can take to protect your emails.How to Secure Your Emails In 5 Easy Steps? 1

Step 1: Protect Your Account from Hacking with a Strong Password

To be sure that no one else can access your account, you can change the password. Creating a unique, random, and strong password is what makes a password effective. This means that you should only use this password for one email account and nowhere else.

You can further increase your email security with two-factor authentication (2FA). When set-up, two-factor authentication will send you a one-time password via text message to your mobile every time you log in. Even if someone knows your password, they would not be able to access your email without having the secondary 2FA password as well.

Step 2: Use Pretty Good Privacy (PGP)

PGP is a security protocol which encrypts emails and ensures that only the intended recipient can see the content.

A pair of keys is created for both you and your recipient in PGP. The key-pair consists of a public and a private key which have different functions. The public key can be shared and is used to encrypt emails, while the private key is never shared and only used to decrypt emails.

Step 3: Use Transport Layer Security (TLS)How to Secure Your Emails In 5 Easy Steps? 2

TLS works to verify server integrity and ensures that your connection with a website is encrypted. Both your connection to the email server and the connection between email servers can also be encrypted with TLS.

However, you need to make sure your emails are fetched over encrypted channels when using an external email client like Outlook, Thunderbird, or Apple Mail.

Step 4: Do Not Load Images and Beware of Tracking Links

Companies and newsletter providers often track their emails with links to measure their effectiveness and reach. The tracking links allow them to see how many people read their emails, clicked on links, or forwarded the emails.

Another technique used it to include trackable images within the email. A remote server will automatically load an image when you open the email, and this image could contain a tracking code which notifies the sender the email has been opened. You can prevent this from happening by accessing the settings within your email provider and disabling it from automatically loading external images.

Step 5: Do Not Open Attachments from Untrustworthy SendersHow to Secure Your Emails In 5 Easy Steps? 3

It is strongly advised that you do not open any email attachments unless it’s from a trusted sender, as attachments could contain harmful malware like trojans or cryptolockers.

One solution is to open the commonly infected file formats such as xls, pdf, and doc in a virtual machine or your webmail providers built-in functionality.

 

Categories

All Categories

Business Operations

Entrepreneur Interviews

Marketing, Networking, & Social Media

Self Care & Personal Development

Working Moms

Business Software and Technology

Entrepreneurship & Small Business

Organizing Tips

Sales

Career Building

Family Businesses

Inspiration

Starting Your Own Business

Work-Life Balance

Communication

Hiring Help

Management & Leadership

Time Management & Priorities

Women in Leadership

Recent Posts

Want To Sell Property Fast?  Do These 5 Things

Want To Sell Property Fast? Do These 5 Things

Mike Johnson is a freelance writer and human rights activist and enthusiast. Through his extensive research and commitment to the field of law, Mike has established himself as a well-decorated writer in this field. Mike currently settles in Las Vegas.

Generations of Success: The Unique Charms of Family-Run Home Businesses

Generations of Success: The Unique Charms of Family-Run Home Businesses

The blog celebrates the heartwarming essence of family-run home businesses. It delves into their special qualities: the personal touch they offer, the deep expertise passed through generations, the cozy and inviting atmosphere they create, their integral role in the community, adaptability, genuine passion, meticulous care in crafting goods, and the captivating stories woven into their existence. Supporting these businesses isn’t just about transactions; it’s about nurturing the soul of our communities, preserving traditions, and embracing authenticity in a world that sometimes feels distant.

How Mastering the Alchemy of Car Finance and Insurance Transforms You Into a Savvy Owner

How Mastering the Alchemy of Car Finance and Insurance Transforms You Into a Savvy Owner

This essential read delves into the intricacies of navigating car loans, understanding insurance policies, and making informed decisions that lead to significant savings and wise investments. Whether you’re a first-time buyer or a seasoned vehicle owner, our insights will equip you with the knowledge to manage your automotive finances like a pro, ensuring peace of mind and financial savvy in your journey as a car owner.

10 Ways to Enhance Your Customer Service

10 Ways to Enhance Your Customer Service

In the dynamic landscape of business, customer service remains a linchpin for success. The ten strategies we’ve discussed here provide a roadmap to enhancing your business’s customer service capabilities. From fostering a positive company culture to personalizing your services and leveraging technology to assist, by continuously refining your approach to customer service, you can differentiate your business in a crowded marketplace.

Tactics to Skyrocket Your On-Demand Beauty App Installs

Tactics to Skyrocket Your On-Demand Beauty App Installs

Dive deep into effective marketing techniques, user engagement strategies, and optimization tips to drive success in the competitive app landscape. Unlock the secrets to increasing app visibility and attracting more users to elevate your salon business to new heights.