How to Improve Business Productivity With Better Organization

"How to Improve Business Productivity With Better Organization" Business People Silhouette on Money Background Graphic
May 21, 2018
69 / 100

~by Kara Masterson~.

In today’s workplace, it is essential to always be productive. Nowadays we live in a fast-paced world and everyone wants everything now. That means that there will be high expectations of immediate response within your business from your clients. That is just one reason why you need to make sure that you and your employees are always as productive as possible.

With an array of distractions facing workers, productivity often falls by the wayside. So organizations are continuously looking for ways to improve productivity and eliminate distractions. One of the best ways to do this is to first figure out the cause of the distractions. Once you know where the problem is coming from, you’ll have a better idea of how to fix it.

While there are numerous ways to fix these kinds of problems, here are some of the most effective ways currently in use to improve business productivity.

Stick to a Schedule

One of the biggest problems facing businesses today is creating a regular schedule and sticking to it. With all of your spontaneous meetings and sudden emergencies it can seem almost impossible to stick to any type of schedule. However, sticking to a solid schedule each day can help keep you and your employees as productive as possible without distractions.

In many organizations, some of the biggest detriments are meetings. While a necessary part of most companies, all it takes is one meeting running too long to throw off the rest of the workday for all of your employees. To keep this from happening, be sure to stick to an agenda so employees can meet pressing deadlines. As far as last minute or unplanned meetings go, try to schedule them in instead of allowing them to happen spontaneously. That way you can make sure that you plan time for them without allowing them to take time away from your other work.

Take Advantage of Technology

If you want to be more productive and save time during the workday, try using a variety of technology tools that are available in most offices. For example, using Skype for video conferencing and calendar planning tools to align schedules with co-workers can help you get a lot more work done each day. For workers who are enrolled in an online MBA degree program, learning how to implement these and other technology tools into their day-to-day routine can lead to much better overall productivity. These days it seems there is a helpful app or tool for just about everything you could need. All you have to do is a little bit of research to find the best tool for your needs.

Eliminate Social Media

While it’s always fun to look on Facebook and Twitter to see what your friends and family have been doing, chances are it’s also keeping you from getting your work done. To solve this problem, more and more companies and organizations are banning employees from social media sites during the workday.

If you happen to work for a company that has not banned social media from the office, be sure to limit yourself to looking at it only during authorized breaks to ensure that you get your work done. If you find yourself regularly being distracted by your phone, it may be a good idea to put it away while you are working. You may even want to put it in a desk drawer or on the other side of your office. You can leave the sound on in case of an emergency, but having your phone regularly in an area that you don’t have easy access to can help get rid of some of the temptation. Even if you regularly listen to music during work, you can still set your phone aside in an area that is less accessible. Then instead of listening to music on your phone, plug your headphones into your computer. That way you can still enjoy your tunes, but without the distractions that come with your phone.

Learn To Say No

While many workers think that they increase their productivity by doing as many tasks as possible, they may actually be significantly decreasing productivity. By never turning down an assignment, workers may get in over their heads and stress themselves out. That can cause them to be frantic and end up doing a less than stellar job on almost all of their assignments.

By learning to decline a project now and then, you can increase your productivity by creating a clearer mind and better focus on what you have to do. You definitely need to make sure that you aren’t overwhelming yourself at work so that you can get as much done as possible every single day. When you aren’t overwhelmed, you can better plan out your days and set a schedule to stick with. Take the time to put all of your assignments in a planner in advance and schedule out when you plan to work on them. That way you can make sure you get all of your work done without having to cram it all in at the last minute in a panic. When you plan out day by day when you are going to work on a task, you can ease stress and make your time effective and efficient.

Overall, by following these tips, organizations big and small can help the workday go much smoother and faster for everyone. When you focus your business on being as effective and efficient as possible, you can help put out a great product fast. That is definitely something that people look for in a new business. If you make productivity a priority in your workplace, your clients will definitely see it. Whether it’s resisting the urge to look at Facebook or wrapping up a meeting on time, these tips are sure to make any workday much easier and more efficient.



How to Improve Business Productivity With Better Organization 1Meet the Author: Kara Masterson

Kara Masterson is a freelance writer from West Jordan, Utah. She graduated from the University of Utah and enjoys writing and spending time with her dog, Max.


Categories

More Posts:

The Power of Women-Owned Small Businesses

     Women-owned small businesses are on the rise, and their impact is undeniable. In fact, in 2019 alone, women-owned nearly 12 million businesses that employed nearly 9 million people and generated over $1.9 trillion in revenue. From retail to technology to finance,...

Nyago Michael Emmanuel

We invite many people who can invest in our Akiba Ya umoja community benefit savings and investment group of Uganda to enable us expand our operations in Uganda

Product Mistakes You Might Be Making at Your Business

Running a business isn’t easy, and making product-related mistakes can cost your company time and money. From creating products without doing market research to holding excess inventory or failing to file patents, there are numerous pitfalls that you need to be aware...

How Entrepreneurs Can Stave Off Burnout

Have you been feeling more stressed and exhausted than normal lately? Everyone experiences burnout at some point in their career, and this is even more common with entrepreneurs due to the many responsibilities that they have. Here are a few ways to stave off burnout...

Tricks for Boosting Productivity at Your Business

Running a successful business requires efficiency and productivity from employees and management. This can be a challenge for many businesses due distractions in the workplace and high workloads that are placed on employees. Fortunately, there are several tricks you...

How to Decide Which Business Data to Archive

When it comes to business data, it's not a question of if you should archive it, but rather how you should archive it. With so many factors to consider — from the costs of storage to the ease of retrieval — it can be tough to know where to start. In this blog post,...

A Five-Step Guide to Starting a Logistics Company

If you've been considering launching a transportation and logistics company, now is the moment. The transportation and storage sector is very important and profitable. Statistics show that by 2027, the global logistics market would have grown from its 2017 valuation...

Which technology should businesses invest in?

Introduction The top three IT firms this month are Fair Issac Corp., Enphase Energy Inc., and Arrow Electronics Inc. With outstanding third-quarter sales records in a struggling electronics industry, semiconductor distributor Arrow Electronics has become a top bargain...

7 tricks to work more efficiently online.

Working from home is fantastic until your cat spits on your computer and your child make the work even worse by constantly disturbing you. And across the street, your neighbor begins turning on different noisy equipment and power tools as you can only assume that he...

Strategies and Technology for Female Entrepreneurs

Since entrepreneurship is the foundation of any nation's economy, it is essential to economic development in developed and developing nations. In the last several decades, there has been a significant improvement in the role of women in our society. Women are now...
Nyago Michael Emmanuel

Nyago Michael Emmanuel

We invite many people who can invest in our Akiba Ya umoja community benefit savings and investment group of Uganda to enable us expand our operations in Uganda

All Categories

Business Operations

Entrepreneur Interviews

Marketing, Networking, & Social Media

Self Care & Personal Development

Working Moms

Business Software and Technology

Entrepreneurship & Small Business

Organizing Tips

Sales

Career Building

Family Businesses

Inspiration

Starting Your Own Business

Work-Life Balance

Communication

Hiring Help

Management & Leadership

Time Management & Priorities

Women in Leadership

Recent Posts

How to Reduce Health Insurance Costs for Employees

How to Reduce Health Insurance Costs for Employees

As a business owner, you know how important it is to provide your employees with quality health insurance coverage. But you also want to make sure that you’re not overspending on health insurance costs.  Fortunately, there are several ways to reduce health insurance...

How to Avoid Tax Trouble at Your Business

How to Avoid Tax Trouble at Your Business

As a business owner, you know how important it is to stay on top of your finances and taxes. But if you don’t have the knowledge or resources to do it yourself, getting help can be the best way to make sure everything is handled properly.  Here’s an overview of some...

What to Do When Your Vehicle Lease Comes to an End

What to Do When Your Vehicle Lease Comes to an End

As your vehicle lease reaches the end of its term, you are presented with three options: return the car to the dealership, sell the lease or buy it outright. Each choice obviously has benefits and drawbacks that must be weighed before making a decision. In this...

The Power of Women-Owned Small Businesses

The Power of Women-Owned Small Businesses

     Women-owned small businesses are on the rise, and their impact is undeniable. In fact, in 2019 alone, women-owned nearly 12 million businesses that employed nearly 9 million people and generated over $1.9 trillion in revenue. From retail to technology to finance,...

Nyago Michael Emmanuel

Nyago Michael Emmanuel

We invite many people who can invest in our Akiba Ya umoja community benefit savings and investment group of Uganda to enable us expand our operations in Uganda

Soe Tun: The Copy Doctor

Soe Tun: The Copy Doctor

Autistic kid finds out that he’s unemployable and doesn’t enjoy most social settings. Decides to be a pro copywriter as a result.