Are you wondering how to plan a big corporate event without much prior experience? Even if you have experience planning business events, there are a lot of hoops you have to jump through to make sure everything is ready for the big event. Make sure that you’re aware of common problems that arise at your events and plan to avoid them. Here are a few problems that can derail your business event.
One common issue that can seem to derail your business event is if you have low attendance. It can be discouraging if you’ve planned and prepared for a crowd of hundreds or thousands when only a few people show up. One way to prepare for this common problem is to make sure that you properly advertise your event in the previous weeks and months. Use social media and business communication platforms to inform everyone about your event. Include exciting details such as keynote speakers, catering, and special locations to incentivize attendees to come. This can help to boost attendance at your business event. Check out these other ideas for boosting business event attendance.
Another common issue that can temporarily derail your business event is a technical problem. Technical difficulties happen very often, especially now that technology is such an essential part of business life and communication. At business events, you’ll often be showing presentations or presenting speakers, both of which require several working technologies. It’s essential to verify that your audio and video systems are working before your event. Make sure that you go through all of your event’s required technologies and test them before the event begins.
You also might experience issues with your catering teams as you’re planning or holding your business event. Hiring catering can be a stress-free way to take care of your guests without the need to shop for or prepare food yourself. However, if you have problems with your caterers, that can leave you feeling flustered, frustrated, and helpless.
Make sure to double-check menu items with your caterers beforehand. If your guests have certain allergies or food sensitivities that they need to be aware of, double-check that are taken care of as well. Ensure that you have your caterer’s contact information so you can help them to be on schedule for your event. Walking through the catering area before the event starts can also help you to resolve any issues that have arisen. Choosing a good caterer from the start can help you to avoid most of these issues.
So, if you’re planning a big business event soon, remember these common problems that can derail your event. Plan ahead so you can avoid issues such as low attendance, technical difficulties, and catering problems. This will help your event to be executed successfully and without becoming derailed.
Check out this article on what to consider when planning a corporate event!