Signs Entrepreneurs Should Know To Ensure Effective Calendar Management

Effective Calendar Management
November 5, 2019
65 / 100

As an entrepreneur, you must make sure that you manage your calendar both effectively and efficiently. If you do not, you will soon find yourself lagging behind your close competitors. Therefore, it is important that you know about the signs that will indicate whether or not you are managing your calendar properly. This will ensure that you stay on top of your appointments.

Ideally, just like any other entrepreneur, your calendar will also be full of appointments, jobs to do, and much more. This may at times seem overwhelming to keep and manage. However, that does not mean you will not consider it seriously. In fact, if you let your calendar remain a cluttered mess, this may be one of the significant reasons for the failure of your business.

Even though you may be using the best app or method to manage your time, it is only you who can make sure that it is closely and strategically followed. Here are a few signs that will indicate any gaps and areas that need further improvement.

Not Enough Time 

If you often say that there is not enough time for you to get all the things done, this is a downright lie. Why? This is because you have the same number of hours in a day (24, in case you do not know) as the most successful business owners of this world – the scientists, the TV artists and even your successful entrepreneur friend. Then why do you fall short? 

Instead of complaining, make an effort to find time to do all of the things that need to be done on a specific day and at a specific time. How you will go about it is a different issue and is entirely up to you, but the best approach to follow is to conduct a time audit. Find out:

  • Whether you over or underestimate the time required to complete a specific task
  • Whether you are spending a lot of time on unproductive activities such as checking your social accounts or zoning out.

This will help you a great deal in time management and eliminate the mistakes that you commonly make in a rush against time to complete a given task.

Punctuality is the Key

Imagine how you feel when the cab you have booked to go to the airport arrives late and you miss your flight, or when the online lending resource, such as Liberty Lending US, fails to deliver on time as promised. Frustrating, isn’t it? It is the same thing with your schedule. 

In addition to the fact that it will cause frustration to you, it will also delay your proceedings and you may start to procrastinating things. This will give your competitors a good opportunity to get ahead, leaving you far behind them.

Being tardy is one of the worst habits that an entrepreneur could have, and it will affect them both personally and professionally. Being late is rude and will eventually harm your reputation as well as the relationship with your customers. Additionally, you will have to scramble and rush from one thing to the other, making the entire process more stressful.

Once again, a quick time audit will help you to eliminate this issue and will also offer you better insight about your daily tasks get you into the habit of leaving buffers between two meetings and appointments. You will also learn to take travel time into account so that you are always punctual in your work.

Last Time Reviewed

If you do not remember the last time you reviewed your calendar then you are not managing your calendar well. Ideally, you should glance through your calendar at least every evening as well as first thing in the morning. 

This will ensure that you are always there where you have to be right on time. It will also ensure that everything is in order and there are no amendments necessary, such as a conference call with a client that needs a rescheduling.

If you check your calendar regularly beforehand, it will give you enough time to prepare and help you to save a lot of time on getting things organized as well. This time saved can be used for preparing something else that is next on your to-do list of the day. 

Ideally, regular monitoring of your calendar will help you to schedule and reschedule your calendar. All you have to do is use the right set of scheduling tools and software, such as intelligent calendars. This will always keep you on top of all things and your intentions. 

Therefore, make sure that you find out some time to review your calendar either every week or at least every month. This will help make you a successful entrepreneur.

The Homogeneous Look

If you do not make your calendar color-coded (or some other method of differentiation), every entry in it will have the same look. Though this may not sound like a big deal, it will be quite difficult to know where exactly you should look when you open your calendar. If you are confused with your calendar it will hamper your productivity.

Therefore, color-code your calendar, though it is up to you how exactly you will do it. However, be aware of some psychological aspects of color coding when you do so, such as

  • Grey color represents balance and therefore this is an excellent color for making your meetings.
  • Blue color triggers a relaxed response in your mind making it a perfect color choice for those less-taxing jobs.

If you want more motivation simply by looking at your calendar, you can try out chakra color-coding, which is associated with the energy points of your body.

Lastly, you must make sure that you accept all time requests and make no excuses to keep them. 


More Posts:

Occupational Hazards That Come With an Office Job

Working in an office can be a great way to make a living, but it also comes with certain risks. Sitting at a desk for long hours and staring at screens can lead to physical ailments that not only cause discomfort but could eventually lead to more serious health...

Tricks for Boosting Productivity at Your Business

Running a successful business requires efficiency and productivity from employees and management. This can be a challenge for many businesses due distractions in the workplace and high workloads that are placed on employees. Fortunately, there are several tricks you...

7 tricks to work more efficiently online.

Working from home is fantastic until your cat spits on your computer and your child make the work even worse by constantly disturbing you. And across the street, your neighbor begins turning on different noisy equipment and power tools as you can only assume that he...

7 Essential Tips for Maintaining a High Standard of Health and Safety in Your Organization

Workplace health and safety is a legal obligation that all employers must adhere to. But apart from ensuring compliance and avoiding legal issues, maintaining high health and safety standards can come with a number of benefits for your business as well. With the right...

Women’s Fitness Tips: How to Make Time for Exercise in Your Super-Busy Schedule

We’ve all gone down the social media rabbit hole during a lazy Sunday afternoon. Among the sea of influencers, we’ve also probably seen one that seems to have everything – the dream job, the perfect home, and, above all, time to fit a workout into her super-busy...

6 Ways to be a SUPER Mom

Mothers are the strongest. They carry a child, bear the pain of birthing, bring children up, fulfill all responsibilities, play several roles, and make it look oh so easy. That’s why we have given mothers the title of super mom. Society expects mothers to be...


Burnout is a feeling when you feel drained and sluggish, find it difficult to perform even straightforward chores, or become so anxious that you snap at the slightest provocation. When you cross the threshold and become too exhausted to function, it can be a...

Tips for Setting Up a Zero-Waste Office

Have you heard of the zero-waste movement? Are you interested in making more environmentally friendly changes in your own office? Check out our top tips for setting up a zero-waste office! First, let’s take a look at the origins of the zero-waste movement. Who Started...

5 Tools to Help You Optimize Your Time Management

Whether you’re a freelancer, remote employee, or project manager, you’re bound to be juggling multiple tasks at any given time. Your typical workday can easily take a chaotic turn if you don’t manage your time properly. That’s why time management is one of the...

Simple Ways to Deal with Stress at Work

It doesn’t matter what you do, how old you are, and where you work - feeling stressed out at work is one of the most natural things in the world right now. This is something we all feel from time to time, and it’s almost impossible to find a job that’s completely...
Tips for Setting Up a Zero-Waste Office

Tips for Setting Up a Zero-Waste Office

Have you heard of the zero-waste movement? Are you interested in making more environmentally friendly changes in your own office? Check out our top tips for setting up a zero-waste office! First, let’s take a look at the origins of the zero-waste movement. Who Started...

All Categories

Business Operations

Entrepreneur Interviews

Marketing, Networking, & Social Media

Self Care & Personal Development

Working Moms

Business Software and Technology

Entrepreneurship & Small Business

Organizing Tips


Career Building

Family Businesses


Starting Your Own Business

Work-Life Balance


Hiring Help

Management & Leadership

Time Management & Priorities

Women in Leadership

Recent Posts

Why Your Business Should Offer HSA-Compatible Health Plans

Why Your Business Should Offer HSA-Compatible Health Plans

As a business owner, you have a lot of responsibilities when it comes to taking care of your employees. If you offer good benefits, such as healthcare, you’ll be more likely to hire and maintain the best employees.  Here are a few reasons why your business should...

When it’s Time to Hire an HR Professional for Your Company

When it’s Time to Hire an HR Professional for Your Company

As your business continues to expand, it might be a wise decision to employ an HR specialist who can help you manage and optimize your workforce. An HR expert brings with them essential services that will streamline the operations of your company while keeping your...

Why Your Office Needs High-Quality Chairs

Why Your Office Needs High-Quality Chairs

For any business or organization, the right office furniture is vital. Quality chairs are essential and can help bolster productivity, decrease employee health issues, and remain operable longer than budget substitutes. Investing in quality office chairs provides...

How to Quickly Capture Attention on Social Media

How to Quickly Capture Attention on Social Media

Social media is invaluable for marketers and business owners, especially those working with small businesses. It’s a great way to get the company in front of more people, allowing you to attract more customers. Of course, it’s not enough to just get seen on social...

Tips for Starting a Gardening Business in Your Community

Tips for Starting a Gardening Business in Your Community

Embarking on a gardening business is a bewildering journey that promises both intrinsic satisfaction and monetary success. The paramount initial step is to scrutinize the varied gamut of services you would want to render, followed by an intricate search for tools and supplies to substantiate the execution of those services. Crafting a business and financial plan is an absolute must, especially given the burgeoning competition from fellow green-thumbed entrepreneurs amidst the backdrop of the COVID-19 pandemic. Establishing an online presence through a website and social media and designing business cards and flyers are integral to drumming up business. Lastly, building a loyal clientele and network is paramount for sustained success in the horticultural realm.

How to Protect Your Personal Finances From Black Swan Events

How to Protect Your Personal Finances From Black Swan Events

Life throws us an occasional curveball; it’s just a part of life. But what if your finances take a hit due to something outside of your control?  Black swan events are rare, but they occur and can cause massive financial losses. The key is to be prepared for the worst...