How to Streamline Your Business’ Slowest Processes
~by Eileen O’Shanassy~
There are some parts of doing business that simply move too slowly. As an entrepreneur or a bigger enterprise, knowing how to streamline and digitize processes keeps you in the clear. In this day and age, it’s more sensible to use technology than to do things manually, whether you are handling payroll or looking for new employees.
Here are several ways to streamline business and speed up the slowest parts of doing business today.
Most business people nowadays are trading in their filing cabinets for computer files. Computers make it simple to store and access a lot more data. It’s faster to retrieve someone’s personal file than it was years ago and you can see all your documents at a moment’s notice. You need data archiving technology, like cloud software, to store data for the long term. This could be patients’ medical charts in EHR Migrations or customers’ financial information.
Rotate Tasks Using Software
A common reason many businesses lag behind in speed and progress is the tedious work they have to do manually everyday. Office workers see most tasks as repetitive, so within a few months, they are the first ones to slow down and achieve less. There is a software program designed for every business department that exists. First, rotate the tasks within your company regularly to have your workers take on new responsibilities. Encourage the use of software to get the work done more quickly and accurately. Make sure you schedule tasks and employee schedules as well so you can make sure rotation is being used in all levels.
Update the Automated Technology
Sometimes the cause of your slow progress is found in the machinery. If you think your equipment is fast, there may actually be a model that is faster and more up to date. A book printer that has used one machine for decades might produce thousands more books if they upgraded to a new model. Every few years review the new lines of equipment that are being promoted in your industry. Consider the popularity of well-known brands that are more reliable and longer lasting.
Every business has areas that move too slowly, whether it’s the call center or office workforce. Slowness means inefficiency, which translates to lacking profits and falling behind your competitors. Even if you fall behind for several weeks, it could take you months to catch up. To stay on top of your industry, choose from several proven ways to speed up the work and keep employees interested and productive.
Eileen O’Shanassy is a freelance writer and blogger based out of Flagstaff, AZ. She writes on a variety of topics and loves to research and write. She enjoys baking, biking and kayaking. Check her out on Twitter @eileenoshanassy.