Company Chaos? 6 Tips to Help You Stay Organized
~by Kara Masterson~
An organized company is a productive enterprise. Not everybody may consider themselves naturally blessed with organizational skills. If you are not the organized type, then it is time you organized your business for improved production.
Organize Paper Files
An average person wastes about four hours a week searching for papers; this is according to a recent study. Go through all your filing cabinets shredding everything that is outdated or no longer productive to your company. In you’re concerned you might need some past files, scan the papers into your computer to create more room.
Ditch Paper Receipts
Considering that electronic receipts are now accepted for tax returns, you have no reason to continue holding on to those tiny paper receipts from taxis, office supply stores, restaurants, etc. Research well and choose an app or receipt management scanner for your company. Make sure it enables data exporting.
If you have yet to, you need to start using data center service providers like Cologix to manage all your company data in one easily accessible location. You can share and save your data safely using colocation. By housing data in one common area, you’ll be able to have cleaner personal storage.
Tame Your Inbox
There is nothing more crazy and overwhelming than having a million emails in your inbox. Luckily, it is possible to see only the important messages. You will still need to deal with these, but you can manage your emails efficiently by archiving everything else for safe keeping. Start clean by filing away what you no longer need to respond to.
Tidy Up Your Social Media Profiles
Apart from your desktop and emails, your social media profiles can also clutter and become outdated. Remember you need to maintain an excellent online reputation as a company. You need first to take note of where your company has an online presence and do away with inactive accounts. There is no value or need for multiple accounts on the same platform, especially if you are not updating them promptly.
Take Charge of Your Books
For your company to be running smoothly, you must have a system in place for processing payments, invoicing, tracking projects, and recording expenses. However, if you have not updated it lately, you can probably find software or an app that can make these administrative tasks more efficient and easier.
By organizing every aspect of your company, you can sit back and wait for the results to flow in. Among them, more productivity of staff and the company will lead to a better performance. And better performance translates to increased profits for your enterprise.
Kara Masterson is a freelance writer from West Jordan, Utah. She graduated from the University of Utah and enjoys writing and spending time with her dog, Max.