7 Tips For Effective Email Communication

In my previous article on email management, I gave some tips for managing your emails.  But what about actually writing emails, and using them as a form of communication? What do you do to have effective email communication?  How do you present the persona and image of the person that you’d like to be known as in the work environment?  How do you convey your meaning, without coming across as too terse, mean, mad, ignorant, silly, or any of a lot of other not-so-nice things?

7 Tips for Effective Email Communication

  1. Use complete sentences, and correct grammar.  This will go a long way to making you sound much more literate.
  2. Spell check is your friend.  Use it.  Misspelled words give the impression that you don’t care enough to run spell check, or that you are just plain ignorant.  Neither is very good.
  3. When you are asked to do something, a simple reply will do.  Make sure you say that you understand the assignment, or ask questions.  Also set an expectation of when this task will be complete by.  Let the person sending the email know if you won’t be working on it fairly immediately.
  4. Make sure that you add enough context to each email, without writing a book.  You want to avoid the TLDR problem- Too long, didn’t read, as well as asking a question that has no context to the person reading it.
  5. Avoid the mammoth paragraph.  It can be hard to read an entire email that’s crammed into a single paragraph.  3-5 sentences per paragraph is a good maximum.  If you have more information than that, either break it into multiple paragraphs, or use a list.
  6. Use lists, especially if you completed multiple tasks.  This is particularly effective when you are doing things like sending a status report.
  7. Add headers and breaks to the text.  Make sure that you subtitle separate parts of an email, much the way you would with a word document, or other document.

The point of these tips are to make email readable, and approachable.  I’m not saying to spend forever composing emails, but you do need to be clear, concise, and eloquent.  Learning to manage emails, and write them effectively will help you go far in your career.



All Categories

Business Operations

Entrepreneur Interviews

Marketing, Networking, & Social Media

Self Care & Personal Development

Working Moms

Business Software and Technology

Entrepreneurship & Small Business

Organizing Tips


Career Building

Family Businesses


Starting Your Own Business

Work-Life Balance


Hiring Help

Management & Leadership

Time Management & Priorities

Women in Leadership

Recent Posts

How to Protect Your Merchandise From Theft

How to Protect Your Merchandise From Theft

Protecting your merchandise from theft is a critical aspect of running a successful business. In a world where security threats are ever-present, safeguarding your inventory is essential. Not only does it protect your bottom line, but it also ensures the safety of...

Experts You Need to Have at Your Business

Experts You Need to Have at Your Business

In the dynamic world of business, having the right team of experts is not just beneficial; it is essential for success and growth. For female leaders who are carving out their paths in business, marketing, or HR, knowing which experts to have on board can make a...

7 Tips for Asserting Yourself as a Woman in a Medical Workplace

7 Tips for Asserting Yourself as a Woman in a Medical Workplace

As a woman in a medical workplace, you have a lot of responsibility, not just to yourself but to other women who will come along after you. Asserting yourself in your workplace and gaining the respect of other employees and leadership is essential to a successful career. You have worked hard to get where you are, you don’t want to lose momentum.

Continue to grow with online leadership training and more. Follow these tips to assert yourself in the medical workplace.

Want To Sell Property Fast?  Do These 5 Things

Want To Sell Property Fast? Do These 5 Things

Mike Johnson is a freelance writer and human rights activist and enthusiast. Through his extensive research and commitment to the field of law, Mike has established himself as a well-decorated writer in this field. Mike currently settles in Las Vegas.

Generations of Success: The Unique Charms of Family-Run Home Businesses

Generations of Success: The Unique Charms of Family-Run Home Businesses

The blog celebrates the heartwarming essence of family-run home businesses. It delves into their special qualities: the personal touch they offer, the deep expertise passed through generations, the cozy and inviting atmosphere they create, their integral role in the community, adaptability, genuine passion, meticulous care in crafting goods, and the captivating stories woven into their existence. Supporting these businesses isn’t just about transactions; it’s about nurturing the soul of our communities, preserving traditions, and embracing authenticity in a world that sometimes feels distant.